OFFICE COORDINATOR

About the role

The Illinois Department of Public Health is seeking a highly motivated, detailed-oriented individual to perform low level professional and advanced technical office support functions for the Health Care Worker Registry Program. This individual would receive and respond to inquires regarding the registry, status of background checks, and follow up which requires regular interaction with the public.

Responsibilities

• Receives and reviews for accuracy background checks submitted by health care employers and long-term care facilities.
• Captures and maintains records and reports functions related to the Registry including the preparation of reports, analysis, and spreadsheets for budget and statistical purposes.
• Represents the supervisor through routine oral and written contact with other governmental offices, long-term care providers, nurse aide training programs, businesses and the general public.
• Implements the mandates of State and Federal rules and regulations relating to the Health Care Worker Registry by entering information into the database related to substantiated findings of abuse, neglect, and misappropriation of property against individuals on the Registry.
• Aids in maintaining records of unit activities and formulating multi source information into reports.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Requirements

Requires knowledge, skill, and mental development equivalent to two (2) years of secretarial/business college or completion of high school and two (2) years related office experience or two (2) years of independent business experience.

Requires ability to keyboard accurately at 30 wpm.

Qualifications

Minimum Qualifications:

• Knowledge of Microsoft Office Suite.
• Ability to type at 30 words per minute.

Skills

Keyboarding, Data Entry, Electronic Filing, Mass Mailing, Application Processing, Responding to Inquiries, Maintaining Records, Reporting, Analyzing Data, Budget Preparation, Statistical Analysis, Oral and Written Communication, Problem Solving, Attention to Detail, Customer Service, Multi-Tasking, Teamwork, Flexibility, Adaptability, Interpersonal Skills, Computer Literacy.

Benefits

Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position).

Competitive Group Insurance benefits including health, life, dental and vision plans.

Pension plan through the State Employees Retirement System.

Deferred Compensation Program – voluntary supplemental retirement plan.

Optional pre-tax programs - Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).

10-25 days of paid vacation time annually (10 days for first year of state employment).

12 paid sick days annually which carryover year to year.

3 paid personal business days per calendar year (pro-rated dependent on start date).

13-14 paid holidays per year.

12 weeks of paid parental leave.

Employee Assistance Program and/or mental health resources.

Pay

Anticipated Starting Salary $4,128 MONTHLY; Full Range $4,128 - $5,450 MONTHLY.

Schedule

Monday - Friday 8:30am-5:00pm (1 hour lunch)

Benefits Statement

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position).
• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Pension plan through the State Employees Retirement System.
• Deferred Compensation Program – voluntary supplemental retirement plan.
• Optional pre-tax programs - Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
• 10-25 days of paid vacation time annually (10 days for first year of state employment).
• 12 paid sick days annually which carryover year to year.
• 3 paid personal business days per calendar year (pro-rated dependent on start date).
• 13-14 paid holidays per year.
• 12 weeks of paid parental leave.
• Employee Assistance Program and/or mental health resources.

Position Overview

This individual would receive and respond to inquires regarding the registry, status of background checks, and follow up which requires regular interaction with the public. In addition to typing, data entry and retrieval, electronic filing into existing databases, mass mailing, application processing, responding to inquiries from the public and other specialized office support functions, has the responsibility of maintaining the healthcare worker registry via the review, processing any data entry functions related to the Health Care Worker Registry.

Conditions of Employment

• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position.
• As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest.

About The Agency

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

Work Hours

Monday - Friday 8:30am-5:00pm (1 hour lunch)

Headquarter Location

525 W Jefferson St, Springfield, Illinois, 62702

Agency Contact

DPH.HRRecruiter@illinois.gov

Posting Group

Office & Administrative Support; Health Services

Revoking Door

Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor ("OEIG") or may be subject to a fine.