NMSi Administrative Assistant

This role serves as a key partner in enabling organizational effectiveness by managing day-to-day administrative activities, coordinating events and communications, and supporting business operations in a fast-paced environment.

Responsibilities

• Provide administrative support to managers, leaders, and teams by coordinating daily activities and business operations.
• Manage complex calendars, schedule meetings, coordinate appointments, and resolve scheduling conflicts.
• Coordinate domestic and international travel arrangements, including expense reporting and reimbursement processes.
• Organize and maintain conference rooms and meeting logistics, including virtual and onsite meetings.
• Plan, coordinate, and execute team events, offsites, employee engagement activities, and organization-wide meetings.
• Prepare, edit, and distribute business communications, including emails, reports, presentations, meeting materials, and correspondence.
• Screen and manage incoming communications, directing inquiries to the appropriate individuals when necessary.
• Generate reports, presentations, and other business documentation using Microsoft 365 applications.
• Manage office operations, filing systems, records, and administrative processes.
• Monitor and maintain office supply inventory, coordinate purchases, and ensure resources are available to support business needs.
• Support budgeting and expense tracking activities in partnership with business leaders and finance teams.
• Represent the organization in site-wide and global administrative initiatives and projects.
• Collaborate with administrative and operational teams to support planning, communication, and organizational effectiveness.
• Maintain confidentiality and exercise sound judgment when handling sensitive business information.

Requirements

• Minimum of 3 years of experience as an Administrative Assistant, Executive Assistant, or in a related administrative support role.
• Proficiency with Microsoft 365 applications, including:
  • Outlook
  • Teams
  • Excel
  • PowerPoint
  • SharePoint Online

Qualifications

• Strong organizational and time-management skills with the ability to effectively prioritize competing demands.
• Exceptional attention to detail and commitment to accuracy.
• Strong verbal and written communication skills.
• Sound judgment and discretion when handling confidential and sensitive information.
• Ability to work independently while remaining highly collaborative in a team-oriented environment.
• A proactive, self-directed approach with a strong sense of ownership and accountability.
• Strong problem-solving and critical-thinking skills with the ability to anticipate needs and identify solutions.
• Adaptability and flexibility in a fast-paced, changing business environment.
• Customer-service orientation with a focus on delivering high-quality support and building positive relationships.
• Ability to assess the urgency and importance of requests, communications, and business priorities and take appropriate action.
• Professional presence and the ability to interact confidently with employees, managers, executives, customers, and external partners.
• Strong interpersonal skills with the ability to influence, collaborate, and build effective working relationships across all levels of the organization.

Preferred Qualifications

• Bachelor's degree in Business Administration or a related field.
• Experience supporting managers, leadership teams, or technical organizations in manufacturing, engineering, operations, technology, or similar environments.
• Experience coordinating projects, tracking deliverables, and managing activities across multiple stakeholders.
• Familiarity with purchasing, finance, reporting, and business operations systems.
• Experience creating executive presentations, newsletters, communications, and business reports.
• Experience partnering with administrative teams and leadership groups to support business planning and organizational effectiveness.

Benefits

We offer a total compensation package that ranks among the best in the industry. It consists of competitive pay, stock bonuses, and benefit programs which include health, retirement, and vacation.

Pay

Annual Salary Range for jobs which could be performed in the US: $67,050.00 - $94,660.00 USD (Hourly Role). The range displayed reflects the minimum and maximum target compensation for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Schedule

• Shift 1 (United States of America)
• This role will require an on-site presence in Albuquerque, New Mexico.