MD Admin Asst

Performs an advanced level of administrative functions in support of a managing director and the department.

Responsibilities

• Perform administrative duties in support of Managing Director(s) and department, which may include maintaining files, drafting correspondence, reviewing incoming mail, and preparing presentations.
• Assist with routine and special projects, including monitoring progress from initial request to completion.
• Handle internal and external customer inquiries; resolve issues and escalate complex situations as needed.
• Maintain calendars, coordinate and schedule meetings/conference calls, provide materials, and take minutes when required.
• Make travel arrangements, prepare itineraries, and ensure expense reports are submitted for payment.
• Gather and compile information for regular and ad-hoc reports as requested by management and staff.
• Perform other duties as assigned.

Requirements

• High School diploma or GED. Related experience may offset degree requirements, and related education may offset experience requirements.
• Five (5) years of related business experience.
• Excellent oral and written communication and interpersonal skills for interacting with all levels of management and staff.
• Strong spelling, punctuation, English language, administrative, and organizational skills.
• Ability to prioritize mail, telephone calls, and compose correspondence for executive review.
• Ability to plan, coordinate, and execute meeting setups and events, including providing agendas and resources for executives.
• Proficiency in Microsoft Office software.

Preferred Qualifications

• Discretion and confidentiality.
• Experience with executive-level interaction.
• Independent judgment and initiative.
• Strong research and presentation preparation skills (e.g., PowerPoint, PowerBI, Canva).
• Experience with law enforcement interaction.

Pay

Min $22.25 - Max $26.70 per hour.