Admin Asst-MD

Starting Rate of Pay: $26.93 per hour

Position Overview

Perform administrative duties in support of Managing Director(s) and functional department.

Responsibilities

• Perform administrative duties in support of Managing Director(s) and department, which may include maintaining files, drafting correspondence, and preparing presentations
• Sort, read, and determine routing of incoming mail and maintain follow-up files as needed
• Assist with routine and special projects, which may include monitoring the progress of projects from initial request to completion
• Handle internal and external customer inquiries; resolve issues and refer complex situations to appropriate level as required
• Maintain personnel recordkeeping as required
• Maintain calendar, coordinate and schedule meetings/conference calls; provide material as appropriate for meetings/calls; may be required to take minutes during meetings and conference calls
• Make travel plans and maintain itinerary for trips; prepare any necessary materials for the trip and ensure that expenses are submitted for payment
• Review vendor and professional invoices, prepare documentation for approval, and handle follow-up if required
• Order and maintain office supplies and other materials as needed
• Gather and compile information for regular and ad-hoc reports as needed by management and other staff
• Comply with all applicable laws/regulations, as well as company policies/procedures
• Perform other duties as required

Qualifications

• High School Diploma or General Education Diploma (GED) plus four (4) years of business-related experience, which includes three years in an administrative support position
• Depending on the functional area supported, additional knowledge, skills, abilities, and experience may be preferred
• PC proficient with ability to use Microsoft Office Software, including but not limited to Word, Excel, PowerPoint
• Good typing/data entry skills
• Good time management, organizational, multi-tasking, and interpersonal skills
• Ability to handle confidential information
• Good verbal and written communication skills with good spelling, punctuation, and basic grammar
• Ability to work independently and as a team member