Legal Administrative Clerk

About the role

Ropes & Gray is a preeminent global law firm. The firm has been ranked in the top three on The American Lawyer's prestigious A-List for eight consecutive years and #1 on Law.com's UK A-List twice in the past three years—rankings that honor the "best of the best" law firms. The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C. The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring.

Responsibilities

• Expense Management & Processing: Review and process associate expense reports for accuracy, completeness, and policy compliance using the firm’s expense management system (e.g., Chrome River, Concur). Verify receipts, ensure correct coding, and resolve any discrepancies or missing documentation. Coordinate with associates to clarify and correct any issues in submitted expenses. Monitor expense submissions for timeliness and follow up with associates as needed. Process reimbursements in coordination with relevant stakeholders.
• Tax Filing Documentation and Processing: Responsible for accurate and timely handling of tax elections (83(b)s) Review letters for accuracy based on firm and client guidelines. Working with the paralegal team for any corrections. Utilize firm tools (e.g. WALZ, iManage) to process all mailings. Coordinating with mailroom on scanning, mailing, and returning proof of receipt to paralegal/attorney teams.
• Administrative & Operational Support: Support other administrative functions and projects as needed. Provide backup coverage to other administrative staff as required.

Qualifications

• Education: Associate’s degree or relevant experience.
• Experience: 2–4 years of administrative or financial processing experience, preferably in a legal or professional services environment.
• Technical Skills: Proficiency with expense management systems (e.g., Chrome River, Concur) and Microsoft Office Suite (especially Excel).

Pay

The anticipated pay range for this role is $48,100 - $69,850 per year. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data and consideration of internal equity.