Legal Administrative Assistant

Ropes & Gray is a preeminent global law firm ranked in the top three on The American Lawyer's A-List for eight consecutive years and #1 on Law.com's UK A-List twice in the past three years. The firm has approximately 2,500 lawyers and professionals across major centers worldwide, recognized for leading practices in asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring.

About the role

The Administrative Resource Center Legal Administrative Assistant provides administrative support to a team of attorneys, paralegals, and business support personnel.

Responsibilities

• Create and edit documents and maintain e-filing of client/matter-related documents
• Organize inboxes and file emails
• Perform document comparisons
• Arrange travel and coordinate meeting arrangements
• Process expenses and invoices in collaboration with Williams Lea
• Edit daily time entries for narrative accuracy, including reviewing WIP reports to support clean diary entries according to client guidelines
• Reconcile temp time when new matters are opened
• Handle incoming and outgoing mail
• Provide overflow support to the San Francisco Administrative Resource Center

Requirements

• College degree or equivalent
• Expert proficiency with MS Office (Word, Excel, PowerPoint, and Outlook)
• Strong organizational skills with the ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail
• Strong interpersonal skills and the ability to build relationships with internal and external lawyers, staff, and clients
• Expert communication skills
• Proactive approach to problem-solving and strong decision-making capability

Pay

The anticipated pay range for this role in San Francisco, CA is $79,100–$114,700. In addition, this role is eligible for a discretionary bonus based on performance. The actual offered rate will be determined based on job-related, non-discriminatory factors, including qualifications, experience, geographic location, education, external market data, and consideration of internal equity.

Schedule

This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development, and effective collaboration with colleagues and management.