Legal Administrative Assistant

About the Role

Faegre Drinker has an opportunity for a Legal Administrative Assistant to work with our Business Litigation practice group in our Florham Park office. You will be part of a dynamic team providing a full range of legal administrative support in a timely and efficient manner. This position will collaborate with talented individuals who share a passion for delivering great work in the best interest of our clients.

Responsibilities

• Assist with state and federal e-filing
• Handle contact with clients and external professionals
• Prepare legal documents and correspondence
• Assemble and file documents electronically
• Enter time on behalf of assigned timekeepers, process payment requests, and coordinate the client billing process
• Maintain client files and contact information
• Schedule meetings, conference calls, depositions, court hearings, and travel arrangements
• Perform other administrative tasks, as assigned

Requirements

• 15+ years of legal administrative experience; experience in business litigation strongly preferred
• Minimum of high school graduation; business school or related professional legal secretarial degree preferred
• Proficiency in Microsoft Outlook and Word

Skills

• Ability to problem-solve
• Excellent interpersonal, verbal, and written communication skills, including the ability to communicate effectively in a virtual environment (e.g., via phone, web/videoconference)
• Ability to concentrate on tasks, make decisions, and work calmly and effectively in a high-pressure, deadline-oriented environment
• Demonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriate
• Willingness to be flexible with time and adjust to a changing work environment
• Ability to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation in a collaborative environment
• Ability to use sound judgment and discretion in dealing with highly confidential information
• Demonstrated ability to work independently, organize and accurately prioritize work, be detail-oriented, understand when urgency is required, and use good judgment in varied situations

Benefits

• Flexible working environment for work-life success
• Opportunity to participate in firm-sponsored volunteer events
• Wellness programming with personalized content and activities
• Professional environment and the opportunity to work with experts at the top of their fields
• Variety of health plan options, as well as dental, vision, and 401(k) plans
• Generous paid time off
• Discretionary bonus
• Life, health, accident, and disability insurance

Pay

The anticipated initial hourly rate for this position is $38.72–$44.06/hour based on a 37.5-hour workweek. Actual initial hourly rate may vary above or below this range and will be based on relevant skills, training, experience, and other job-related factors, including location, consistent with applicable law. This is a non-exempt role paid on an hourly basis.