Legal Administrative Assistant

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive.

About the role

We are seeking a Legal Administrative Assistant in our Cincinnati, OH location who will support multiple attorneys in the Labor & Employment practice groups. The ideal candidate will have experience working with Labor & Employment attorneys.

Responsibilities

• Maintain positive contact with clients, attorneys, and staff
• Provide typical administrative support functions including knowledge of specialized terminology relevant to the practice area
• Manage attorney/paralegal communications
• Prepare and process documents – Multiple electronic filings throughout Ohio Courts
• Maintain schedules and calendars of multiple attorneys/paralegals
• Open all team files
• Data entry and maintenance with client systems
• Prepare reinstatement/payoff letters
• Follow up on return of filings
• Prepare overnight packages
• Communicate with clients via telephone and websites as needed
• Maintain court dockets; preparing Pleadings, Motions, Affidavits, etc.
• Maintain accurate and current information in case management system
• Meet client deadlines and adapt to industry changes
• Build and maintain positive relationships with clients, opposing counsel, court clerks, etc.
• Prepare and format memoranda, correspondence, legal advertisements, deeds, assignments, and various other legal documents
• Ensure the effective and timely delivery of outgoing mail, messenger deliveries, overnight deliveries, and facsimiles
• Field calls from borrowers, clients, and other outside parties in a courteous and effective manner
• Ensure timely, courteous, and thorough responses to a heavy volume of email correspondence
• Develop and maintain collegial relationships with business associates and clients
• Review title reports and recorded documents
• Proofread legal documents as required
• Provide support to attorneys in a high volume, time sensitive atmosphere
• Perform other duties and responsibilities as needed

Requirements

• 5+ years of Legal Administrative Assistant experience
• Good understanding of the legal process surrounding labor & employment preferred
• Excellent technical and communication skills
• Attention to detail with top notch proofreading skills
• Proven success as a positive team player as well as an independent worker
• Ability to multi-task and balance multiple projects and priorities simultaneously
• Highly motivated professional who is enthusiastic about the opportunity of learning the labor & employment practice area