HR & Office Manager
About the role
AID is a consulting engineering firm established in 1998. Staffed by licensed Professional Engineers, scientists, researchers, and technicians, AID has assisted numerous government agencies, engineering firms, and contractors in the evaluation and design of new and existing infrastructure during different phases of design and construction.
Responsibilities
- Lead full-cycle recruiting, including sourcing, interview coordination, and partnering with hiring managers on selection decisions
- Manage onboarding programs end-to-end, ensuring a consistent and high-quality new hire experience
- Serve as a trusted resource to managers on employee relations matters, including performance management, coaching, and conflict resolution
- Administer HR programs including benefits coordination, compensation support, performance review cycles, and employee engagement initiatives
- Ensure compliance with federal, state, and local employment laws (including FLSA, FMLA, ADA, EEOC)
- Maintain accurate, organized, and audit-ready employee records and HR documentation
- Oversee day-to-day office operations, facilities, and administrative functions to maintain a professional and efficient work environment
- Manage vendor relationships, service contracts, and office-related expenses with a focus on quality and cost control
- Serve as the primary point of contact for office and facility-related matters, ensuring timely resolution
- Maintain document management systems, templates, and shared files to ensure organization, accessibility, and compliance
- Analyze workflows and implement process improvements to enhance operational efficiency and consistency
- Prepare reports, presentations, and data analysis using ERP, HRIS, and other internal systems
- Support internal committees and employee engagement initiatives
- Promote a safe, organized, and well-maintained workplace environment
- Partner with leadership on special projects and evolving business needs
Requirements
- Minimum of 5–10 years of progressive HR experience, including experience in an HR generalist or business partner capacity
- Demonstrated experience with employee relations, performance management, and HR compliance
- Strong organizational and time management skills with the ability to manage competing priorities
- Excellent interpersonal and communication skills, with the ability to work effectively across all levels of the organization
- High level of discretion and ability to handle sensitive and confidential information
- Familiarity with HRIS and applicant tracking systems (ADP experience a plus)
- Advanced proficiency in Microsoft Office products including Outlook, Word, Excel, and PowerPoint required
- Experience preparing reports, spreadsheets, and presentations for management
- Working knowledge of applicable employment law (FLSA, FMLA, ADA, EEOC) required
- SHRM Certification preferred
Qualifications
- BS in Human Resources, Business Administration, or related field
- Proven track record of success in HR roles
- Experience in a fast-paced, dynamic environment
- Ability to work independently and as part of a team
- Strong problem-solving and decision-making skills
Skills
- Employee Relations
- Performance Management
- HR Compliance
- Recruiting
- Onboarding
- Compliance with Employment Laws
- Document Management
- Workflow Analysis
- Report Preparation
- Microsoft Office Suite
Benefits
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Pay
$75,000.00 - $95,000.00 per year
Schedule
This is a full-time, onsite position based in Hamilton, NJ. While flexibility may be available, the role requires a consistent in-office presence to effectively support both employees and operations.
About Us
AID is a consulting engineering firm established in 1998. AID is currently headquartered in Hamilton, NJ with a second office in Philadelphia, PA. Staffed by licensed Professional Engineers, scientists, researchers, and technicians, AID has assisted numerous government agencies, engineering firms, and contractors in the evaluation and design of new and existing infrastructure during different phases of design and construction.