Office Manager & HR
Security Guard Solutions Inc. · Anaheim, CA · 4 mo ago
On-siteEducationFull-time
What You'll Do
- Run daily office admin: phones/emails, filing, supplies, vendors, and general support
- Build and maintain schedules for guards/supervisors; manage call-offs and coverage needs
- Collect and review timesheets; follow up on missing or late submissions
- Support payroll by validating hours, overtime, differentials, PTO, and corrections
- Create accurate client invoices based on schedules/timesheets and contract rates
- Track unpaid invoices and coordinate with accounting on billing issues
- Handle onboarding/offboarding paperwork: background checks, training logs, I-9/E-Verify, files
- Maintain confidential employee records and compliance documentation
- Track incidents/workers comp intake and keep logs organized
- Prepare simple weekly/monthly reports (billing, payroll, coverage, staffing, compliance)
Tools
- Scheduling/payroll/billing systems
- Excel/Google Sheets (tracking, rate tables, reports)