HR Immigration Coordinator

Position Summary

The Human Resources Immigration Coordinator provides administrative support services necessary to facilitate the enrollment and/or employment of international students, scholars and staff and to ensure institutional compliance with related institutional policies and governmental regulations. This position supports the HR-Immigration team and reports to the Assistant Director, Immigration.

Job Responsibilities

• Creates, maintains and updates employee and student immigration records in HR systems and databases (SAP, Employee Central, Immigration Tracker, etc.)
• Ensures timely and accurate data entry upon hire and when immigration status is extended and/or changed
• Works with tax, finance and payroll teams to ensure applicable tax benefits are applied to pay statements
• Manages shared inboxes for HR-Immigration emails
• Sets up and coordinates onsite distribution of mail, including government issued approval notices
• Schedules in-person pick-up of approval notices and creates FedEx labels when needed
• Covers I-9 reverifications for sponsored employees
• Runs expiration reports for HR-Immigration team members and communicates immigration expirations to WCM departments and employees on a timely basis
• Serves as Designated School Official (DSO) and Alternate Responsible Officer (ARO) for Weill Cornell Medicine
• Handles routine tasks and updates in SEVIS for both F-1 students and J-1 exchange visitors (address/phone/email updates, travel validations, etc.)
• Performs other administrative duties as needed

Education & Experience

• Bachelor's Degree
• Must be a U.S. Citizen or Lawful Permanent Resident in compliance with federal eligibility requirements for DSO and ARO roles
• Experience with HR ERP software is preferred (SAP, Workday, etc.)
• Demonstrated interest in immigration and international student and scholar issues

Knowledge, Skills and Abilities

• Proficient in Microsoft Office suite of products, including Word, Outlook, Excel and PowerPoint
• Excellent interpersonal and communications skills (written and verbal)
• Highly organized and detail oriented

Working Conditions/Physical Demands

Must work on-site at least two days each month (or as needed).