HR Coordinator

About the role

The HR Coordinator serves as the administrative support to Western States’ HR, Talent Acquisition, and Safety teams ensuring compliance, efficiency, and adherence to established processes.

Responsibilities

• Affords support to Talent Acquisition in administering the offer letters and hiring processes by utilizing the Applicant Tracking System (ATS), Docusign, and background vendor platforms to coordinate pre-employment screening and new hire document tracking.
• Affords support to Talent Acquisition in coordinating department requests to ensure new hire needs are processed timely. This includes IT, Finance, Fleet, and Training requirements.
• Maintains HRIS digital filing system while ensuring confidentiality and compliance, according to data protection regulations. This includes all current and terminated personnel files, I9’s, new hire related documents, and offsite records.
• Initiates termination process in HRIS, files supporting documents, and administrates exit surveys.
• Processes manager requests for org chart changes, internal transfers and promotions, and other employee changes within the HRIS.
• Records all new hire and transfer data into HRIS to include reviewing documents for accuracy, assigning I9’s, and verifying as needed.
• Affords support to HR Generalist with benefits documents and tracking.
• Resets HRIS passwords for all employees and assigns security key fobs, as needed.
• Affords support to HR team with compliance-related activities, tracking, and HR email administration.
• Supports department projects such as open enrollment, wellness initiatives, etc.
• Opens and distributes mail.
• Performs other duties as assigned.

Requirements

• Excellent verbal and written communication skills, strong detail orientation, and multitasking skills required.
• Experience and proficiency in Microsoft suite and Adobe.
• Experience maintaining digital files or general knowledge of HRIS platforms and functionality.
• Ability to handle sensitive information with respect to individual and corporate confidentiality.
• Ability to develop and maintain effective working relationships with others.
• Provides exceptional client service.
• Consistent attendance.

Qualifications

• Proof of high school diploma or General Education Degree (GED).
• Minimum of two years of comparable administrative experience required; HR experience preferred.
• Must be able to communicate (speak, read, comprehend, write in English).