HR Admin Support

Duties and Responsibilities

• Perform data entry, record maintenance, document processing, and other administrative support functions within the bureau.
• Responsible for data processing activities, including data control, tracking, related to personnel actions, onboarding, interview scheduling, and HR documentation.
• Responsible for ensuring employee and HR records are processed, checked, and maintained accurately and in accordance with agency procedures.
• Care for the preparation, review, and processing of HR-related documents, including, promotions, civil service list appointments, separations, employee leaves, onboarding packets, and personnel updates.
• Review and verify HR paperwork for accuracy, resolving discrepancies by communicating with staff and supervisors.
• Maintain and monitor bureau recordkeeping systems, ensuring confidential electronic and paper files are organized, updated, and compliant with retention requirements.
• Prepare routine reports, update bureau tracking logs, related to hiring, onboarding, performance evaluations, and other administrative processes.
• Provide information to staff and supervisors regarding HR procedures, required documentation, and bureau administrative processes.
• Support bureau-wide onboarding and employee engagement activities by coordinating materials, tracking completion of required forms, and assisting with logistics.
• Perform related clerical tasks, job posting creation on SmartRecruiters website, coordinate candidate interviews and attend interviews as an HR representative to support the administrative operations of the Bureau.

Minimum Qualifications

• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
• Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Skills Requirement

• Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.
• Two or more years working in Human Resources and familiarity with the city hiring process.
• Familiarity with the Civil Service Process.
• Excellent communication skills.
• Customer orientation and ability to adapt to different circumstances and responsibilities.
• Computer proficiency, including Microsoft Office Suite products (Word, Excel, and PowerPoint) and Adobe Systems.
• Familiarity with Customer Relationship Management (CRM) systems.
• Ability to multi-task, prioritize, and manage time effectively.
• Effectively communicate with job applicants and existing employees regarding various policies, internal requirements, benefits, evaluations, time and leave and general work expectations, etc.

Preferred Skills

• Two or more years working in Human Resources and familiarity with the city hiring process.
• Familiarity with the Civil Service Process.
• Excellent communication skills.
• Customer orientation and ability to adapt to different circumstances and responsibilities.
• Computer proficiency, including Microsoft Office Suite products (Word, Excel, and PowerPoint) and Adobe Systems.
• Familiarity with Customer Relationship Management (CRM) systems.
• Ability to multi-task, prioritize, and manage time effectively.
• Effectively communicate with job applicants and existing employees regarding various policies, internal requirements, benefits, evaluations, time and leave and general work expectations, etc.

55a Program

Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.