Field Administrative Assistant

About the Role

The Field Administrative Assistant provides comprehensive support to Clayco Project Managers, Project Engineers, Superintendents, Mission Control, and Technical Services. Responsibilities include:

• Preparing daily and monthly reports, distributing mail, and managing document processing for subcontracts, purchase orders, letters of intent, change orders, safety audits, submittals, bid packages, and punch-list items.
• Following up with subcontractors and suppliers to ensure executed documents are received.
• Arranging meetings, travel, and catering as needed, and assisting with visitor, worker, and delivery coordination on job sites.
• Preparing correspondence, typing, filing, copying, scanning, and binding documents, as well as retrieving documents for auditing or litigation.
• Scanning, transmitting, and distributing executed subcontracts, change orders, and other project-related documents.
• Typing contracts, change orders, letters of intent, and meeting minutes, and assisting with project closeout.
• Entering and updating punch-list items through job completion.
• Running reports and dunning letters as required.
• Entering Daily Reports for Clayco and subcontractors, and following up on missing paperwork.
• Updating rack drawings with the most current issues, potentially on a daily basis.

Requirements

• Interest in learning the business and evolving into a problem-solver rather than just passing along messages.
• Diligent, mature, and responsible self-starter with strong attention to detail and the needs of others.
• Able to handle deadlines and pressure with a sense of urgency.
• Organized with the ability to set priorities and take direction.
• Team player with a positive attitude, who enjoys challenges and embraces change.
• Attentive to detail and accuracy, committed to excellence, and proactive in monitoring and improving quality.
• Strong verbal and written communication skills, including report creation, presentations, and active listening.

Why Clayco?

• 2025 Best Places to Work (St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal).
• 2025 ENR Top 400 – Top Data Center Contractor (Top 3).
• 2025 ENR Top 100 Design-Build Firms – Design-Build Contractor (Top 5).
• 2025 ENR Top 100 Green Contractors – Green Contractor (Top 3).

Benefits

Comprehensive benefits package including:

• Medical, dental, and vision plans.
• 401k retirement plan.
• Generous PTO and paid company holidays.
• Employee assistance program.
• Flexible spending accounts.
• Life insurance and disability coverage.
• Learning and development programs.

Pay

The hourly pay for this position considers factors such as education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions depend on the specifics of each case.