Executive Travel Coordinator

Job Specific Responsibilities and Duties

• Arrange domestic and international travel for executives, including flights, accommodations, ground transportation, and related logistics
• Manage multi-leg and multi-city itineraries and accommodate schedule changes as needed
• Cook up travel details in alignment with executive calendars and business priorities
• Serve as a primary point of contact for executive travel-related questions and updates
• Aid in rebooking, delays, and travel disruptions in a timely and professional manner
• Provide travel support before, during, and after trips to ensure continuity and minimal disruption
• Work with travel vendors, airlines, hotels, and transportation providers to secure appropriate arrangements
• Ensure travel bookings follow company travel policies and guidelines
• Aid in travel-related documentation and expense coordination as needed
• Handle sensitive travel and scheduling information with confidentiality
• Communicate clearly and professionally with executives and external partners
• Maintain a steady, solutions-oriented approach in time-sensitive situations

Qualifications

• Two to five years related experience
• Must have international and national travel planning experience
• Experience supporting senior leaders or executives in a professional office environment
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and adapt to changing schedules
• Familiarity with corporate travel booking tools and expense systems
• Comfort providing limited after-hours support when travel changes arise