Executive Travel Manager

Executive Assistant – Travel

Coordinate complex domestic and international travel, including flights, hotels, ground transportation, visas and detailed itineraries.

Monitor travel in real time, proactively resolving delays, cancellations, weather disruptions and schedule changes to ensure seamless executive travel.

Manage relationships with airlines, hotels, car services and private aviation vendors while negotiating preferred rates when appropriate.

Coverage of multi-city travel across multiple time zones while balancing changing executive priorities.

Oversee travel approvals, expense reporting and receipt reconciliation with exceptional accuracy.

Provide administrative support to the Office of the CEO during slower travel periods, including scheduling, special projects and handling confidential information.

Qualifications

• 3-7+ years of experience in executive assistance, executive travel coordination or corporate travel management.
• Demonstrated experience managing complex domestic and international travel for C-suite executives.
• Strong understanding of global travel logistics, visa requirements and multi-time-zone scheduling.
• Established relationships with premium travel vendors, luxury hotels, transportation providers and private aviation partners preferred.
• Exceptional organization, professionalism and problem-solving skills with the ability to thrive in a fast-paced, high-expectation environment.
• Highly responsive and adaptable, with the ability to manage urgent travel needs outside of standard business hours when necessary.
• Able to handle highly confidential information with the utmost discretion.

Location

Chicago, IL (River North – 100% Onsite)

Position Type

Full-Time, Direct Hire

Pay

$120,000-$130,000 base salary

Benefits

Benefits include medical, dental and vision insurance, 401(k), and unlimited paid time off.