Executive Assistant for Travel and

Job Summary

The University of Wisconsin - Platteville invites applicants for an Executive Assistant. The primary focus of this role is to provide professional-level administrative and operational support, at the direction of the Executive Operations Manager, to senior leadership within the University of Wisconsin-Platteville, including the Vice Chancellor, Assistant Chancellor, and Chief of Staff. The role will be privy to confidential information and will be relied on to utilize discretion and operate with minimal supervision.

Key Job Responsibilities

• Serve as a first point of contact for individuals and groups, providing basic organizational information via phone, in person and through other communication mediums, and routing more complex inquiries to the appropriate entities
• Serve as the main point of contact for travel requests, contract management and expense management
• Schedule logistics for meetings, conferences, and travel and organize schedules for Chancellor's Cabinet members
• Collaborate with the Chancellor's Suite Administrative Support team to coordinate efficient operations for the Chancellor and her leadership team, including cross-training on various items to ensure continuity of operations
• Care for submitting and monitoring the process for expense reports, contracts, and facility use agreements in compliance with State of Wisconsin and UW-System policy
• Responsible for purchasing card and compliance with practices, policies and procedures
• Provide calendar coordination for one executive and back-up calendar coordination for other Chancellor Suite members
• Maintain established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• Serve as key coordinator for Ullsvik Hall
• Provide administrative support, when needed, for division level needs

Pay and Schedule

This is a benefit-eligible position with a yearly salary of $55,000.