Executive Assistant

About the role

Hayward Holdings Inc. (NYSE "HAYW") is a leading manufacturer of residential and commercial swimming pool equipment, designing, manufacturing, and marketing a full line of pool and spa equipment including pumps, filters, heating, cleaners, salt chlorinators, automation, lighting, safety, flow control, and energy solutions. This position is based at our Charlotte, NC headquarters and supports three senior executives while providing administrative and project coordination support to Senior Level Executive Assistants.

The ideal candidate will demonstrate exceptional professionalism, discretion, attention to detail, and a commitment to delivering a high level of service in a dynamic environment. The role requires seamless interaction with the Senior Leadership Team and their reporting teams.

Responsibilities

• Coordinate calendar and scheduling for assigned executives, including prioritizing matters and keeping executives advised of time-sensitive issues.
• Schedule and manage various meetings, including logistics and hospitality coordination.
• Complete special projects such as creating PowerPoint presentations, spreadsheets, reports, and agenda materials.
• Leverage technology to drive efficiency and effectiveness in administrative tasks.
• Conduct miscellaneous analysis and reporting as needed.
• Coordinate travel arrangements for executives.
• Produce expense reports and process invoices.
• Perform other miscellaneous duties as assigned.

Requirements

• Bachelor’s degree or equivalent experience.
• Minimum five years’ experience in a similar role.
• Previous executive administrative or related experience is required.
• Strong working knowledge of and proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• Exceptional organization and planning skills, with the ability to handle multiple activities simultaneously and adjust for problems or roadblocks.
• Ability to work with a sense of urgency and handle sensitive and confidential information with discretion.
• Strong collaboration skills and a dependable, humble, and “can-do” mindset.
• Agility and adaptability to changing demands in a dynamic, evolving organization.