Executive Secretaries and Administrative Assistants
Job Summary
Must provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests in addition to performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings. May also train and supervise lower-level clerical staff. Knowledge of office administration and management; proper grammar, punctuation, and spelling; business communications and ability to take notes is necessary. May act as immediate supervisor’s personal representative in dealing with public and in routine contacts with other State executives; perform special assignments, studies and routine administrative functions as specifically directed; screen incoming correspondence, refer to appropriate staff, and follow up to assure timely response. Perform related duties as required.
Roles and Responsibilities
- Answering phones calls and taking messages
- Welcome all visitors and interact with them
- Manage scheduling and appointments
- Arrange meetings and other events
- Manage mail/fax communications
- Manage traditional paper and/or electronic filing systems
- Perform basic bookkeeping/clerical duties
- Set and manage the daily schedules and calendars of company executives
- Create spreadsheets, manage databases, prepare presentations
- Order necessary office supplies
- Manage corporate stock rooms and/or libraries
- Manage videoconferencing, fax communications and office equipment
- Review incoming documents
- Train and/or supervise clerical workers
Qualifications and Required Skills
- Good time management skills
- Familiarity or prior experience with government contracting
- Proficient in Microsoft Office Suite, Internet navigation, SharePoint navigation and Windows
- Good computer troubleshooting ability
- Excellent communication skills both verbal and written
- Works well independently and is a team player
- Good planner and proficient in time management
- Excellent multi-tasker and organizer in a fast-paced environment
Education
GED or High School Diploma plus experience may be substituted
Other
- Shift: First – Day
- Work Hours: 9:00am – 5:30pm
- Schedule: Monday – Friday
- Onsite Location: USA Albany, NY
- Req Type: Full-Time
Benefits
We offer a competitive benefits package for full-time employees to include paid holidays, paid time off, medical and dental.
About the Role
VECRA, Inc. is a service-disabled veteran-owned small business (SDVOSB), woman-owned small business (WOSB), minority business enterprise (MBE) consulting firm implementing proven methodologies that help our clients drive growth, transform businesses, and innovate breakthrough ideas. VECRA’s extensive experience with innovative software applications, reporting systems, facilities and supply chain management, program management and staffing support services are always: Vigilant * Efficient * Collaborative * Responsive * Accurate
Benefits
We offer a competitive benefits package for full-time employees to include paid holidays, paid time off, medical and dental.
Pay
Not specified
Schedule
Monday – Friday