Administrative Assistant

Responsibilities

• Maintain accurate and organized project records, logs, and documentation.
• Serve as the first point of contact for visitors, ensuring a professional and welcoming environment.
• Answer, screen, and route incoming phone calls; take messages and provide information as appropriate.
• Greet and check in guests, notify appropriate staff of arrivals, and maintain visitor logs.
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain the front desk area, lobby, and conference rooms to ensure they remain clean, organized, and presentable.
• Affiliate with scheduling conference rooms and preparing meeting spaces.
• Provide general administrative support to the Office Manager and project teams as needed.
• Respond to internal and external inquiries related to project information, procedures, and schedules, directing questions to the appropriate team members as needed.
• Manage calendars, schedule meetings and appointments.
• Support office operations, including ordering supplies, maintaining shared spaces, and assisting with general administrative tasks.
• Affiliate with onboarding tasks for new team members (non-HR), such as preparing workspace materials.
• Maintain confidentiality and handle sensitive project or company information with discretion.
• Collaborate closely with Project Coordinators, Project Managers, and the Office Manager to ensure smooth workflow and timely completion of tasks.
• Provide clerical support to Project Coordinators, Project Managers, and the Office Manager, as needed.
• Adapt to shifting priorities and support the team in a fast-paced, deadline-driven environment.

Qualifications

• 1-3 years of experience in administrative support, reception, project coordination, or a related role preferred.
• Strong administrative skills, including written and verbal communication, organization, record-keeping, time management, and task prioritization.
• Proficiency in Microsoft Office Suite and the ability to quickly learn new software or project-management applications.
• Flexibility to adapt to changing priorities and work effectively in a fast-paced environment.
• Ability to maintain confidentiality at all times, both inside and outside the office.

Pay

Competitive Rates

Schedule

N/A