Administrative Assistant
Kimley-Horn · Waltham, MA · 2 wk ago
On-siteAdministrative$55k–$75k/yrFull-time
Overview
Kimley-Horn is seeking an Administrative Assistant to join their team in Waltham, Massachusetts (MA).
Responsibilities
- Aid in word processing tasks such as revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents.
- Assist in producing plans, project manuals, and reports, which may involve copying, printing, binding, filing, and scanning documents.
- Compile meeting agendas, minutes, and other miscellaneous documents.
- Proactively manage Outlook calendars for meetings and call scheduling.
- Book travel arrangements and manage expense reports.
- Support the office's monthly invoicing activities.
- Partner with other administrative staff and firm leaders to manage reception activities, including answering/directing phone calls, sending/receiving packages, and greeting visitors.
- Order supplies and maintain and upkeep production rooms, supply rooms, and common areas.
- Absorb occasional errands as needed.
Qualifications
- At least 2 years of experience in a corporate/professional environment in an Administrative role.
- Strong verbal and written communication skills, including grammar and proofreading.
- Proficient in MS Office Suite.
- Professional, organized, client-oriented, and deadline-driven.
- Ability to maintain confidentiality.
- Anticipate needs and manage competing priorities.
- Positive team player with a commitment to quality.
- Self-starter capable of thriving in an environment where leaders often travel off-site serving clients.
- Contract management and billing experience preferred.
- Graphics and PowerPoint skills preferred.
Salary Range
- $55,000 - $75,000
About the Role
This is an in-office position.
Benefits
Key Benefits at Kimley-Horn include:
- Exceptional Retirement Plan: 2-to-1 company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
- Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
- Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
- Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
- Professional Development: Tuition reimbursement and extensive internal training programs.
- Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.