Administrative Assistant

About the role

You will provide direct administrative support to the Director of Production and the Assembly leadership team by managing calendars, coordinating meetings, and preparing agendas, notes, and follow-up action items. You will maintain organized records and documentation, while also supporting production and assembly operations by tracking work orders, job statuses, and overall progress.

Responsibilities

• Maintain organized records and documentation
• Support production and assembly operations by tracking work orders, job statuses, and overall progress
• Ensure communication and coordination between assembly, warehouse, and the works office
• Maintain accurate and up-to-date documentation such as assembly instructions, checklists, and drawings
• Manage production reports, track key performance indicators, and update data within systems like ERP, SAP, or internal tools
• Assist with leadership reporting
• Manage timekeeping for production associates
• Support onboarding and training coordination for new team members
• Facilitate clear communication across departments including HR, warehouse, and management
• Support coordination with external vendors when needed
• Manage office and shop supplies
• Maintain organized workspaces
• Support audits, safety documentation, and compliance tracking

Requirements

• High school diploma or equivalent
• 2+ years of administrative support experience (preferably in a manufacturing or production environment)
• Strong organizational and time management skills
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Strong communication skills (written and verbal)
• Experience supporting production or assembly operations
• Familiarity with ERP systems (SAP, 24Flow, or similar)

Qualifications

We ask for a high school diploma or equivalent. 2+ years of administrative support experience in a manufacturing or production environment are preferred. Strong organizational and time management skills are required, along with proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint). Strong communication skills (both written and verbal) are essential, as is experience supporting production or assembly operations. Familiarity with ERP systems (such as SAP, 24Flow, or similar) is beneficial.

Skills

• Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Organizational and time management skills
• Communication skills (written and verbal)
• ERP systems (SAP, 24Flow, or similar)

Benefits

We offer:

• Flextime policy
• Paid Time Off (PTO) that can be used as it accrues
• Paid Leave Days
• Paid Holidays effective date of hire
• Medical insurance (PPO, HMO*, and PPO with HSA)
• Dental care
• Vision care
• Voortman USA LLC paid life insurance
• Additional voluntary life insurance option
• Voortman USA LLC paid short-term disability
• 50/50 premium split between Voortman USA LLC and employee for long-term disability (LTD)
• 401K plan available with Company contribution

Pay

Details about pay are not specified in the job posting.

Schedule

Details about the schedule are not specified in the job posting.