Executive Personal Assistant

About the Role

A high-profile executive in the financial services & public relations industry is seeking an experienced Executive Personal Assistant. This position is fully on site at the executive's home office on the Upper East Side of Manhattan.

Who You Are

• 5+ years of experience providing executive-level administrative support in fast-paced environments
• Highly organized with exceptional attention to detail and accuracy
• Confident managing complex schedules and logistics
• Tech-savvy with strong Microsoft Office skills and ability to set up and troubleshoot Apple devices
• Professional, discreet, and trusted to handle sensitive information

What You'll Do

• Coordinate calendars and arrange meetings, appointments, and travel
• Ensure smooth day-to-day operations by managing household and professional logistics
• Provide technical support, particularly for Apple products
• Keep systems organized for easy access and clarity
• Monitor and manage incoming items and services, ensuring timely follow-up and accurate records
• Draft polished emails and business communications
• Research options for projects or purchases and present clear recommendations
• Capture notes and action items quickly and accurately, both digitally and by hand
• Provide consistent updates throughout the day to maintain alignment and accountability

What Success Looks Like

• Scheduling is seamless and personal logistics are handled with care and confidentiality
• Systems are organized, making information easy to locate and tasks simple to track
• Needs are anticipated and issues are resolved before they escalate

Pay

$100,000 – 125,000 annually, based on experience

Location

New York, NY (Upper East Side) – On site