Executive Personal Assistant

About the role

This role is ideal for someone who thrives in a fast-paced environment, enjoys variety, and is comfortable balancing professional, creative, and personal support tasks. This is a position that requires flexibility and some weekend and afternoon work.

Responsibilities

• Support the life coach in scheduling appointments and managing client communications
• Organize and maintain files for the Zumba instructor, including class schedules and participant information
• Assist the Managing Attorney with administrative tasks such as document management, filing, and scheduling meetings
• Handle incoming calls and emails, directing inquiries to the appropriate parties and providing timely responses
• Prepare agendas and take meeting minutes for the Managing Attorney's meetings
• Coordinate travel arrangements for the life coach and Zumba instructor

Requirements

• Excellent organizational skills
• Proactive and detail-oriented
• Ability to manage multiple tasks simultaneously
• Comfortable working in a fast-paced environment
• Flexibility to work weekends and afternoons

Qualifications

• Bachelor’s degree in a related field (optional)
• Experience in a similar role or as an administrative assistant
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office Suite

Skills

• Administrative support
• Event coordination
• Client relations
• Time management

Pay

$20 - $22 yearly

Schedule

Flexible schedule with some weekend and afternoon work required