Executive Personal Assistant

About the role

Health Atlast is a multi-specialty healthcare franchise dedicated to providing integrative and holistic medical services. Our mission is to revolutionize healthcare by offering a seamless patient experience through chiropractic, medical, physical therapy, acupuncture, massage therapy, and more—all under one roof.

We are seeking a highly organized and proactive Executive Personal Assistant to provide high-level support to our CEO. The ideal candidate will be a detail-oriented professional who thrives in a fast-paced environment and excels at managing administrative, business, and personal tasks with discretion and efficiency.

Key Responsibilities

• Manage the CEO’s schedule, appointments, and calendar with precision.
• Cook up and confirm business meetings, travel arrangements, and event logistics.
• Prepare reports, presentations, and correspondence as needed.
• Aid in drafting emails and handling communication on behalf of the CEO.
• Screens and prioritizes incoming calls, messages, and requests.
• Conduct research, compile data, and prepare briefs for meetings.
• Aid in managing confidential business and legal documents.
• Track and follow up on action items, deadlines, and key business initiatives.
• Cook up and coordinate with internal teams, franchisees, and external partners as directed.
• Handle personal errands and administrative tasks to ensure smooth daily operations.
• Oversee household scheduling, vendors, and appointments if necessary.
• Aid in organizing events, reservations, and travel logistics.
• Support the execution of strategic projects and initiatives.
• Organize files, records, and key business documents.
• Liaise with key executives, including franchisees, medical professionals, and business associates.

Qualifications & Experience

• 3+ years of experience as an Executive or Personal Assistant to a C-level executive or business owner.
• Strong organizational, multitasking, and problem-solving skills.
• Exceptional written and verbal communication abilities.
• High level of discretion and professionalism when handling confidential matters.
• Proficiency in Google Suite, Microsoft Office (Word, Excel, PowerPoint), and project management tools.
• Tech-savvy with the ability to manage digital communications and scheduling software.
• Ability to work under pressure, anticipate needs, and adapt to changing priorities.
• Experience in healthcare, franchising, or business operations is a plus.
• Bachelor’s degree preferred but not required.

Work Environment & Schedule

• Location: Work will be performed in the West Los Angeles area (90066).
• Hrs: Full-time (40 hours per week), Monday - Friday, with occasional flexibility for urgent matters.
• Hybrid Flexibility: While primarily in-person, some remote work may be possible based on schedule and tasks.

Benefits

Wellness resources

Location

West Los Angeles, CA (90066)

Employment Type

Full-Time (40 hours per week)

Compensation

Competitive salary based on experience ($20 - $30 per hour, DOE)