Executive Personal Assistant

Key Responsibilities

• Manage the Principal's complex business and personal calendars, ensuring priorities are aligned and scheduling conflicts are proactively resolved.
• Cook up meetings, conference calls, board meetings, executive appointments, and special events.
• Prepare meeting agendas, presentation materials, briefing documents, meeting notes and follow-up action items.
• Serve as a liaison between the Principal, executives, business partners, vendors, and external stakeholders while maintaining professional relationships.
• Screen, prioritize, and manage incoming communications, correspondence, and requests.
• Draft, proofread, and prepare emails, reports, presentations, letters, and other business documents on behalf of the Principal.
• Conserve the Principal's professional and personal time by routing correspondence, initiating communications, preparing documents, and anticipating upcoming needs.
• Manage executive projects, ensuring deadlines are met while coordinating with executives, vendors, and cross-functional teams.
• Track deliverables, monitor progress, and follow up on outstanding action items to ensure successful project completion.
• Cook up all business and personal travel arrangements, including flights, accommodations, transportation, visas, itineraries, and reservations.
• Prepare detailed travel itineraries and briefing materials.
• Cook up travel logistics with internal teams and external vendors.
• Coordinate the Principal's personal and family schedules, balancing business commitments, family obligations, social engagements, and leisure activities.
• Oversee household operations, including coordinating domestic staff, vendors, contractors, maintenance, renovations, and special projects to ensure residences operate efficiently.
• Manage personal errands and lifestyle services, including shopping, meal planning, restaurant reservations, entertainment, travel preparations, gift selection, and other day-to-day personal requests.
• Schedule and manage medical appointments, wellness services, prescriptions, fitness activities, and other health-related needs while maintaining strict confidentiality.
• Plan and execute personal and professional events, dinners, celebrations, and social gatherings by managing vendors, venues, guest lists, invitations, RSVPs, and event logistics.
• Anticipate the Principal's personal needs and proactively manage priorities to ensure a seamless, highly organized, and exceptional lifestyle experience while exercising the utmost discretion and confidentiality.
• Aid with budgeting, bill payment, expense tracking, reimbursements, and financial recordkeeping while maintaining strict confidentiality.
• Organize personal and business documents, contracts, records, and digital files.
• Manage personal email accounts, records, subscriptions, memberships, and recurring administrative tasks.
• Handle highly sensitive personal, financial, legal, and business information with absolute discretion.
• Exercise sound judgment in all interactions while representing the Principal professionally.
• Build and maintain trusted relationships with family members, executives, vendors, advisors, service providers, and external partners.

Additional Duties & Special Projects

• Perform additional responsibilities as assigned.
• Lead or support special projects, new initiatives, and ad hoc requests while maintaining flexibility in a dynamic environment.

Financial & Administrative Management

• Aid with budgeting, bill payment, expense tracking, reimbursements, and financial recordkeeping while maintaining strict confidentiality.
• Organize personal and business documents, contracts, records, and digital files.
• Manage personal email accounts, records, subscriptions, memberships, and recurring administrative tasks.

Confidentiality & Relationship Management

• Handle highly sensitive personal, financial, legal, and business information with absolute discretion.
• Exercise sound judgment in all interactions while representing the Principal professionally.
• Build and maintain trusted relationships with family members, executives, vendors, advisors, service providers, and external partners.

Additional Information

This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties. Open communication and feedback with the Principal is encouraged, especially as the job evolves. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities listed above are essential job functions and requirements and are subject to possible modification to accommodate individuals with disabilities reasonably. To perform this job successfully, the incumbent will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. Equal Opportunity EmployerBlink Tech Inc provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.