Executive Personal Assistant

About the role

SABG is hiring an Executive Personal Assistant to support the CEO and President in its Fairfax, Virginia office. This role provides full-time, high-level support to senior leadership while helping drive efficient day-to-day operations.

Responsibilities

• Manage complex calendars for the CEO and President, including prioritizing internal leadership meetings, client engagements, and deadlines.
• Anticipate scheduling conflicts and ensure alignment with business priorities.
• Serve as a key point of contact for internal staff, government clients, and external partners.
• Screen and prioritize communications, draft and edit correspondence, and ensure executives are well-prepared with relevant context and materials.
• Prepare agendas, briefings, and slide decks for internal meetings, client calls, and leadership reviews. Capture action items and track follow-ups.
• Cook up travel, including trips to client sites, federal agencies, and industry events. Prepare itineraries with contingency planning and ensure compliance with company travel policies and federal guidelines where applicable.
• Maintain strict confidentiality when handling executive communications, contract-related information, financial data, and potentially sensitive government-related materials.
• Prepare and reconcile expense reports in accordance with company policies and government contracting requirements (e.g., audit readiness, allowable costs).
• Maintain organized records for reporting and compliance purposes.
• Support day-to-day office operations, vendor coordination, and internal logistics.
• Provide personal assistance to the CEO and President, such as scheduling appointments or handling personal logistics, depending on the needs of leadership.

Qualifications

• Demonstrated experience providing high-level administrative support to senior executives, including managing complex calendars, coordinating travel, and preparing executive communications and materials.
• The ideal candidate will possess strong organizational, communication, and problem-solving skills, with the ability to prioritize competing demands in a fast-paced environment.
• Experience working within the government contracting industry is preferred, along with knowledge of expense reporting and compliance requirements.
• The role requires exceptional professionalism and the ability to handle sensitive information with a high degree of confidentiality, as well as the flexibility to provide personal support to executive leadership.
• Education and/or Experience: Bachelor’s Degree in Business Administration, Communications, Management or Organization Leadership or a related field, 5+ years of experience providing executive-level administrative support, preferably supporting C-suite leadership (CEO, President, or equivalent), Prior experience in a government contracting or federal-facing environment strongly preferred.

Skills

• Skilled in operating a personal computer and standard office equipment.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Teams).
• Ability to work independently, exercise sound judgment, and proactively anticipate executive needs.

Competencies

• Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; establishes facts; draws valid conclusions; and uses reason even when dealing with emotional topics.
• Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; and able to read and interpret written information.
• Diversity - Demonstrates knowledge of EEO policy; shows respect and sensitivity for cultural differences; and promotes a harassment-free environment.
• Professionalism - Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; and follows through on commitments.

Reasoning Ability

• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to question activities and issues in all functional areas and make sound business decisions based on that data.

Physical Demands

• While performing the duties of this job, the employee is regularly required to sit, talk, and hear. The employee is frequently required to write and type on a computer. The employee is occasionally required to stand; climb, or balance and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision.

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• The work environment is usually low to moderate noise level in an office environment utilizing standard office equipment such as a computer, photocopier, and telephone.