EOI: Accounts Payable Specialist & General Accountant

About the role

The Accounts Payable (AP) Specialist and General Accountant plays a critical role in maintaining the integrity of the Accounts Payable function and General Ledger. This position is responsible for processing invoices and payments, supporting month-end close activities, preparing journal entries and reconciliations, maintaining strong internal controls, and providing exceptional service to vendors and internal stakeholders.

• Success in this role is demonstrated through accuracy, accountability, proactive issue resolution, process improvement, and effective collaboration across multiple departments.

Main Job Responsibilities

The following main job responsibilities for each role include, but are not limited to the following:

AP Specialist

• Process and review vendor invoices, ensuring proper documentation, approvals, and 3-way match compliance prior to SAP entry.
• Execute payments through multiple methods, including checks, ACH, wire transfers, AMEX, and electronic payment platforms.
• Manage vendor communications and promptly resolve invoice, purchase order, and payment-related inquiries.
• Research, investigate, and resolve discrepancies related to invoices, payments, and vendor accounts.
• Collaborate with plant personnel, IT teams, and internal stakeholders to address operational and system-related issues.
• Maintain accurate accounts payable records by filing, scanning, and preserving supporting documentation.
• Prepare and post accounting transactions to journals, ledgers, and other financial records.
• Review monthly GRIR reports, identify outstanding items, and recommend appropriate accounting actions.
• Support month-end close activities, 1099 vendor reporting requirements, and internal/external audits.
• Lead assigned projects, oversee designated accounts payable functions, and provide training and knowledge sharing across departments.
• Maintain orderly records, schedules, and documentation to ensure transparency and audit readiness.

General Accountant

• Technical accounting and financial reporting to prepare and post accurate journal entries for accruals, prepaids, reclassification and other monthly activity.
• Contribute to month-end close process and quarterly financial submissions by gathering, validating and entering required data.
• Follow established internal controls and ensure compliance by assisting in developing and defining accounting procedures for the specified business division.
• Participate in remediation efforts by identifying control gaps, proposing solutions, and implementing process improvements as directed.
• Transaction processing and operational accuracy in processing vendor invoices.
• Maintain complete and accurate vendor records, supporting 1099 preparation and other compliance activities.
• Perform monthly and quarterly account reconciliations, proactively identifying and resolving variances.
• Analyze transactional data to detect irregularities and collaborate with team members to resolve issues efficiently.
• Investigate and reconcile intercompany discrepancies, ensuring alignment with cross-functional stakeholders.
• Provide clear explanations for month-end variances and contribute insights to strengthen reporting accuracy.
• Partner effectively with internal teams to resolve invoices, payments, or accounting-related inquiries with professionalism and service orientation.
• Convey financial information clearly and concisely, tailoring communication to non-financial stakeholders when needed.
• Balancing to the General Ledger, open invoices, payment completions, journal entry review and monthly new vendor changes report.

About you

Catch this opportunity and invest in your skills development, should your profile meet these requirements. Excellent written and oral communication skills to partner effectively with internal teams, high attention to detail in analyzing transactional data and can manage multiple task deadlines, ability to build positive working relationships across departments, support a collaborative and solutions-focused work environment, demonstrate ownership of assigned responsibilities, escalate issues when appropriate to ensure timely resolution.

Qualifications & Experience

• Minimum 2 years' experience in SAP, foundational GAAP knowledge and accounting best practices.
• Prefer Bachelors degree in accounting, finance and/or related field or equivalent years' experience.
• Familiar with 1099 vendor classifications and reporting requirements.
• Month end close, reporting requirements and account reconciliations.
• Excellent proficiency in Microsoft Excel and MS Office applications.