Accounting Specialist (Accounts Payable)

Responsibilities

• Record all incoming invoices, check requests, and company credit card transactions to the accounting system.
• Responsible for obtaining and reviewing proper supporting documents.
• Set up and maintain vendor profiles, including collecting and validating W-9 forms to ensure accurate 1099 reporting and compliance with IRS requirements.
• Ensure all invoices have been properly coded and approved by the authorized employee.
• Manage all vendor correspondence via phone or email.
• Process all vendor payments via ACH, check, and online payment portals.
• Ensure all payments are made timely, in accordance with company policy, and are approved by the authorized employee.
• Assist with the escheatment process by identifying unclaimed property and performing due diligence outreach in compliance with state regulations.
• Provide positive, clear, and effective correspondence across all departments and to outside vendors.

Requirements

• Excellent organizational skills with strong attention to detail.
• Proficient PC skills, including Outlook, Excel and Adobe.
• Able to produce accurate work consistently and with urgency to meet deadlines.
• Thorough knowledge of accounting terminology.
• Strong interpersonal and communication skills.

Benefits

• Stable, positive work environment.
• Competitive pay.
• Excellent benefits.
• Tuition reimbursement.
• 401K.
• Paid vacation and sick leave.