Accounting Specialist

About the role

Atlanta Women's Healthcare Specialists is seeking a detail-oriented and organized Accounting Specialist to join our finance team. This position plays a key role in supporting the day-to-day accounting operations while working closely with the Accounting Manager.

Responsibilities

• Process vendor invoices and prepare payment and check runs.
• Review and reconcile invoices, credit card statements, and supporting documentation for accuracy and proper approvals.
• Maintain accurate accounting records, general ledger entries, and account reconciliations.
• Post payroll journal entries and reconcile payroll-related accounts.
• Assist with month-end close activities, including account reconciliations and financial reporting.
• Open, sort, and distribute incoming mail.
• Maintain corporate records and prepare annual Secretary of State filings.
• Prepare the annual employee census and assist with the annual 401(k) audit.
• Support year-end accounting activities and maintain compliance documentation.
• Coordinate annual 401(k) education meetings and assist with retirement plan administration.
• Coordinate accounting-related onboarding for new physician partners, including compensation setup, retirement plan enrollment, reporting, and expense allocations.
• Assist with special projects, process improvements, and other accounting duties as assigned.
• Maintain strict confidentiality of financial, employee, and corporate information.

Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred (equivalent experience will be considered).
• Minimum of two years of accounting or bookkeeping experience.
• Experience with accounts payable, general ledger accounting, and month-end close.
• Proficiency in Microsoft Excel and accounting software.
• Strong organizational, analytical, and problem-solving skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Ability to maintain confidentiality and exercise sound judgment.
• Excellent written, verbal, and interpersonal communication skills.

Skills

• Working knowledge of Generally Accepted Accounting Principles (GAAP).
• Strong mathematical, reconciliation, and analytical skills.
• Excellent customer service skills with the ability to work effectively with internal departments and external vendors.
• Self-motivated with the ability to work independently while contributing as part of a collaborative team.
• Commitment to accuracy, efficiency, and continuous process improvement.