Accounts Payable Specialist | Finance & Accounting

Responsibilities

• Manage the accounts payable process to ensure accurate and timely payment of vendor invoices.
• Review, verify, and process invoices, payment requests, and supporting documentation.
• Maintain accurate accounts payable records, financial transactions, and supporting documentation.
• Cook up with vendors and internal departments to obtain approvals and resolve payment-related inquiries.
• Monitor outstanding invoices and payment schedules to ensure timely processing and compliance with payment terms.
• Research and resolve invoice discrepancies, billing issues, vendor account concerns, and payment exceptions.
• Support month-end and year-end close activities, including account reconciliations, accruals, and financial reporting.
• Ensure compliance with organizational policies, accounting procedures, internal controls, and applicable regulatory requirements.
• Collaborate with Finance, Procurement, and operational teams to maintain efficient and accurate financial processes.
• Aid with internal and external audits by providing supporting documentation and responding to audit requests.
• Prepare reports, track accounts payable metrics, and support financial analysis activities as needed.
• Contribute to the accuracy, integrity, and efficiency of the organization's financial operations while maintaining confidentiality of financial information.

Qualifications

• Education: Associate's degree in Accounting, Finance, Business Administration, or a related field required. Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Experience: Three (3) years of accounts payable, accounting support, or related financial operations experience required.
• Skills: Knowledge of accounts payable processes, invoice processing, vendor payments, and payment reconciliation; experience utilizing accounting, enterprise resource planning (ERP), or financial management software; strong organizational, time management, and communication skills; demonstrated attention to detail with a high degree of accuracy in data entry and financial recordkeeping; ability to prioritize multiple tasks, meet deadlines, and work effectively in a fast-paced environment; proficiency with Microsoft Office applications, particularly Excel; ability to maintain confidentiality and exercise sound judgment when handling financial information.