Accounting/Finance - Accounts Payable Specialist

Responsibilities

• Obtains all necessary documents for payment processing and assembles complete voucher packages (invoices, packing slips, purchase orders and approvals)
• Proactively recognize, research, and resolve discrepancies and pending payment issues with urgency, and maintain excellent communication with external and internal clients on all PO issues to prevent supply or service constraints
• Inputs invoices into QuickBooks with proper general ledger coding and posting dates
• Maintains QuickBooks electronic record retention of applicable expense documents, including such items as invoices, packing slips, approval documents, PO references, and changes in vendor information
• Makes payments according to working capital schedule based on monitored payment due dates
• Reconciles credit card statements and petty cash
• Ensures all vendors have W9s on file and annually issues 1099s to all appropriate vendors and contractors
• Prepares work papers for monthly sales & use tax payments
• Manages new vendor set up and credit application process

Requirements

• Minimum of 3 years of related experience
• Strong working knowledge of QuickBooks (preferred), MS Excel (required) and MS Outlook
• Logic-driven, detail-oriented, organized, resourceful
• Able to exercise initiative, be an innovative problem solver and a team player with a positive attitude