Contracts & Vendor Compliance Coordinator

Job Details

About the role

The Contracts & Vendor Compliance Coordinator at T. Baker Smith ensures that contracts, vendors, and subcontractors meet the highest standards for compliance, documentation, and risk management.

Responsibilities

• Manage Contracts

  • Review contracts, subcontracts, and agreements for completeness and compliance.
  • Cook up contract routing, execution, and document management.
  • Track contract renewals, key dates, and important deadlines.
  • Identify insurance, liability, indemnity, and other risk-related provisions for internal review.

• Support Vendor Compliance

  • Coordinate vendor and subcontractor onboarding and prequalification.
  • Maintain vendor records and ensure required documentation remains current.
  • Review vendor submissions for compliance with company and project requirements.
  • Partner with project teams to ensure vendors are approved before project work begins.

• Manage Insurance Documentation

  • Review Certificates of Insurance (COIs) to verify contract compliance.
  • Track policy expirations and request updated documentation as needed.
  • Communicate with vendors to resolve insurance deficiencies.
  • Maintain organized insurance records for audits and project documentation.

• Promote Compliance & Reduce Risk

  • Help ensure vendors meet contractual, insurance, and regulatory requirements.
  • Maintain accurate records to support internal and external audits.
  • Aid in improving compliance processes and tracking systems.

• Collaborate Across Teams

  • Serve as the primary point of contact for vendors regarding compliance requirements.
  • Work closely with project managers, procurement, accounting, and legal teams.
  • Provide guidance to vendors on documentation and submission requirements.

Requirements

• Education and Experience

  • A minimum of an Associate's or Bachelor's degree in Business Administration, Legal Studies, Risk Management, or a related field (or equivalent experience).
  • Two or more years of experience in contract administration, vendor management, insurance compliance, procurement, or a similar role.

• Skills

  • Working knowledge of Certificates of Insurance (COIs) and basic contract terminology preferred.
  • Excellent organizational skills with exceptional attention to detail.
  • Ability to prioritize multiple projects and meet deadlines.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office, including Excel, Word, and Outlook. Experience with contract or vendor management software is a plus.

Qualifications

• Passion and Drive

  • Passion for ensuring compliance and reducing risk.
  • Drive to succeed and contribute to project success.

• Teamwork and Collaboration

  • Ability to work effectively with cross-functional teams.
  • Strong interpersonal skills for effective communication.

Benefits

T. Baker Smith offers a supportive and collaborative work environment where your skills and contributions are valued. As part of our team, you'll have the opportunity to make a meaningful impact on project success through strong contract and compliance management.

Pay

Compensation details are confidential and will be shared during the interview process.

Schedule

Hours and schedule details are confidential and will be shared during the interview process.

Benefits

We offer a comprehensive benefits package including health insurance, retirement plans, and paid time off. For more information, please refer to the benefits section in the interview process.

Company Culture

At T. Baker Smith, we value growth, trustworthiness, responsiveness, hard work, smartness, safety, building positive team and family spirit, and enthusiasm and energy. We are committed to fostering a diverse and inclusive workplace where everyone feels valued and respected.

Equal Opportunity Employer

T. Baker Smith is an equal opportunity employer and is dedicated to providing an inclusive and diverse environment for all associates.