Vendor Compliance Coordinator

The Role

Vendor Compliance Coordinator

About the role

Manage all Certificates of Insurance (COI), coordinate with the insurance agent to obtain, renew, and resolve any coverage or documentation issues. Prepare, maintain, and submit complete vendor packets, ensuring all contracts, certifications, and required documentation are current and accurate. Enroll and maintain the company's standing within customers' online vendor compliance portals, keeping every requirement up to date. Monitor compliance status across the vendor portfolio and proactively resolve gaps, ensuring payment is never held up. Work directly with customers to resolve compliance questions or documentation gaps that could otherwise delay payment. Collaborate with internal teams to identify and resolve vendor and compliance issues as they arise. Maintain accurate, up-to-date records of vendor documentation, certifications, and compliance deadlines.

Responsibilities

• Manage all Certificates of Insurance (COI)
• Coordinate with the insurance agent to obtain, renew, and resolve any coverage or documentation issues
• Prepare, maintain, and submit complete vendor packets
• Maintain the company's standing within customers' online vendor compliance portals
• Monitor compliance status across the vendor portfolio
• Resolve gaps proactively to ensure payment is not delayed
• Work directly with customers to address compliance questions or documentation gaps
• Collaborate with internal teams to resolve vendor and compliance issues
• Maintain accurate, up-to-date records of vendor documentation, certifications, and compliance deadlines

Requirements

• High School Diploma or GED equivalent
• 2 or more years experience in vendor compliance, vendor management, or a related administrative/coordination role
• Experience working with insurance agents/brokers or familiarity with Certificates of Insurance a plus
• Strong organizational skills with a high level of attention to detail
• Ability to manage multiple vendor relationships, portals, and deadlines simultaneously
• Strong written and verbal communication skills, with confidence working directly with customers
• Comfortable navigating multiple online vendor and compliance-tracking portals
• Proficiency in MS Office

Qualifications

• High School Diploma or GED equivalent
• 2 or more years experience in vendor compliance, vendor management, or a related administrative/coordination role
• Experience working with insurance agents/brokers or familiarity with Certificates of Insurance a plus
• Strong organizational skills with a high level of attention to detail
• Ability to manage multiple vendor relationships, portals, and deadlines simultaneously
• Strong written and verbal communication skills, with confidence working directly with customers
• Comfortable navigating multiple online vendor and compliance-tracking portals
• Proficiency in MS Office

Skills

• Organizational skills
• Attention to detail
• Communication skills
• MS Office proficiency

Benefits

• Medical insurance with 1 HSA and 2 PPO plan options
• Flex Spending Account (FSA)/Dependent Care FSA
• Dental, vision, life, short- and long-term disability insurance
• Critical illness and hospital indemnity plans
• 401k with company contribution
• Employee Assistance Program (EAP)
• Company paid telemedicine 24/7 access
• Wellness Program
• Employee discount program
• 8 paid holidays, plus 1 floating holiday
• 15 days of PTO accrued in year one
• Generous referral bonus program
• Work life balance
• Team building, attendance at our annual kickoff each January, and other fun events
• Relaxed professional dress code

Pay

$22.00 - $24.00 per hour

Schedule

Full-time