Co-Responder Administrative Assistant

About the role

Boulder County Community Services Department is seeking a Co-Responder Administrative Assistant to assist the Program Manager with administrative duties for the Co-Responder team.

Responsibilities

• Monthly Data Checks: Ensure there are no empty cells, highlight cells and rows that need edits, assist with car maintenance, emissions testing, ensure cars have gas, supply client support goods, help relay cars for routine maintenance, input data points into Canva templates for CR Team monthly reports, keep track of and input monthly narrative write-ups and photos into monthly reports, follow up on any missing ones.
• Quality Assurance Checks: Ensure that Co-Responder case management data is entered every month, notify supervisor of Co-Responders missing notes, notify supervisor if additional supplies are needed or run out, note taking during team meetings, trainings, or other events.
• P-Card Purchases: Purchase client goods and supplies along with marketing supplies for events, complete p-card purchase sheets as needed in Oracle, maintain the Storage Room, keep track of inventory and ensure cleanliness of Co-Responder storage closet, notify Supervisor if additional supplies are needed or run out.
• Budget Assistance: Assist in preparation of annual budget requests, IGAs and MOUs, support in data tracking & updates, update and maintain Community Resource Document, review and input updates for community resources and supports, assist in tracking Kudos to team, review weekly emails and input any Kudos provided into the corresponding CR’s Kudos document for that year as well as the Kudos Tracker Document, assist in tracking code black data, track data for any unattended death calls in the Code Black Data document for the CR Team, assist in tracking victim advocate overlap, track data for Victim Advocate-involved call outs in the tracking document.
• Additional Responsibilities: Performs related work, as required, may be reassigned during emergency situations.

Requirements

• High School Diploma or equivalent
• Valid driver's license and a clean driving record

Qualifications

• Operational and logistical support skills
• Attention to detail
• Time management skills
• Organizational skills
• Ability to communicate effectively with internal and external partners
• Problem-solving skills
• Technical skills including Microsoft Office, Canva, Purchasing and Documentation Tools, etc.

Skills

• Data analysis
• Quality assurance
• Documentation
• Time management
• Organization
• Communication
• Follow-up
• Problem-solving
• Technical skills (Excel, Canva, Purchasing, Documentation Tools, etc.)

Benefits

• Peace of mind for the future with PERA pension, PERA 401k, and Social Security retirement plans
• Discounts on the RTD Eco Pass
• Paid medical leave
• The opportunity to take charge of your well-being through a nationally-recognized wellness program