Business Management - Office Services Scanner

About the role

NKSFB, LLC is seeking an office services scanner to join our dynamic team in Encino. This position is crucial for supporting the firm's high-volume document workflow and maintaining the highest standards of confidentiality and precision.

Responsibilities

• Operate and maintain high-speed scanners to convert physical documents into digital formats.
• Conduct routine quality checks to ensure scanned images are complete, legible, and properly captured.
• Organize, categorize, and archive scanned files in accordance with firm protocols to support efficient retrieval.
• Maintain and oversee document archiving and digital file management systems.
• Collaborate with Office Services team members to meet daily workflow goals and project deadlines.
• Troubleshoot scanner issues, perform basic maintenance, and escalate technical problems when needed.
• Follow all firm policies related to data handling, privacy, and confidentiality.

Requirements

• Proficiency with Microsoft Word, Excel, and Outlook.
• Strong attention to detail with the ability to identify discrepancies in scanned documents.
• Excellent organizational and time-management skills; able to manage multiple tasks in a fast-paced environment.
• Clear and professional verbal and written communication skills.
• Friendly, professional demeanor with strong interpersonal skills and a collaborative mindset.
• Ability to work independently while also contributing to team goals.
• High school diploma or equivalent required; additional certification in data entry, document management, or office technology is a plus.

Qualifications

• High school diploma or equivalent required.
• Additional certification in data entry, document management, or office technology is a plus.

Skills

• Proficiency with Microsoft Word, Excel, and Outlook.
• Strong attention to detail with the ability to identify discrepancies in scanned documents.
• Excellent organizational and time-management skills; able to manage multiple tasks in a fast-paced environment.
• Clear and professional verbal and written communication skills.
• Friendly, professional demeanor with strong interpersonal skills and a collaborative mindset.
• Ability to work independently while also contributing to team goals.

Benefits

• Accrue 15 PTO days annually.
• 401(k) plan with quarterly employer match contributions, when eligible.
• Ten paid holidays each year, plus one extra floating holiday for added flexibility.
• Summer work hours, to allow you to leave work early on designated dates.
• Hybrid work schedules, if applicable, to increase commute convenience.
• Comprehensive medical, dental, and vision coverage.
• Flexible Spending Accounts to help manage eligible healthcare and dependent care expenses.
• Basic Life and AD&D insurance for added peace of mind.
• Voluntary Life and AD&D coverage for additional protection.
• Long-term Disability benefits to support you during unexpected challenges.
• Voluntary Critical Illness, Cancer, Hospital Indemnity, and Accident coverage for expanded financial security.
• Wellness activities to promote awareness of the importance of your health across all aspects of your life.
• Pet insurance options so your furry family members are covered too.

Pay

The salary range for this role is $45,000 - $50,000 and represents the firm’s good faith and reasonable estimate of the range of compensation at the time of posting. Actual compensation will be dependent upon several factors, including but not limited to, the candidate’s relevant experience, qualifications, and location.

Schedule

The role offers a hybrid schedule to increase commute convenience.