Billing & Payroll Specialist

Location: Cedar Springs, MI | Position Type: Full-Time, Permanent

About the Role

Hillard Electric is seeking a detail-oriented Billing & Payroll Administrator to join our Accounting & Administration Team. This position plays an important role in supporting the company’s financial operations through accurate customer billing, payroll administration, and accounting support. The ideal candidate is organized, dependable, and enjoys working in a fast-paced construction environment. This individual is committed to producing accurate work, maintaining confidentiality, meeting deadlines, and providing outstanding service to both customers and fellow team members.

Responsibilities

Billing & Accounts Receivable

• Prepare and submit customer invoices accurately and on schedule.
• Process time & material, service, and project billings.
• Coordinate billing documentation, including lien waivers and customer-required supporting documentation.
• Assist with AIA progress billing administration and related project documentation.
• Monitor customer receivable aging and assist with routine collection activities.
• Work closely with Project Managers to ensure billing aligns with contract requirements and project progress.
• Maintain accurate customer billing records and electronic documentation.

Payroll

• Process weekly payroll for field and office employees.
• Review employee timecards and payroll information for accuracy and completeness.
• Maintain payroll records and ensure confidentiality of employee information.
• Prepare payroll reports and assist with year-end payroll processing.
• Assist in resolving payroll and timekeeping discrepancies.
• Support certified payroll and other payroll compliance reporting as required.

Accounting & Administrative Support

• Assist with month-end accounting activities and reporting as needed.
• Provide cross-functional support within the Accounting & Administration department.
• Assist with purchase order reconciliation, job cost entry, and expense tracking.
• Prepare reports and maintain electronic and filing systems.
• Participate in process improvement initiatives to improve efficiency and consistency across billing, payroll, and accounting functions.
• Perform other related duties and special projects as needed.

Requirements

• Minimum of two years of experience in billing, accounting, payroll, or office administration.
• Experience with Certified Payroll.
• Experience in the electrical, construction, mechanical, HVAC, plumbing, or other contractor industry is strongly preferred.
• Experience with customer billing, project billing, job costing, or construction accounting is strongly preferred.
• Experience with accounting or ERP software.
• Experience with UKG & Viewpoint Spectrum preferred but not required.
• Proficient in Microsoft Office, including Excel and Outlook.
• Strong organizational, communication, and time management skills.
• Attention to detail and commitment to producing accurate work.
• Ability to maintain confidentiality while handling sensitive employee and financial information.
• Ability to manage multiple priorities while meeting deadlines.
• Positive attitude with a willingness to learn and contribute as part of a team.

Pay

$50,000–$60,000 annually, depending on qualifications and experience.

Benefits

• 100% employer-paid health, dental, and vision insurance.
• 401(k) with company match.
• Paid Time Off and paid holidays.
• Opportunities for professional growth and advancement.
• Supportive, family-oriented work environment.
• Stable, long-term career with a growing company.