Billing Clerk

About the role

Our client is looking for a Billing candidate. In this role, you will own the complete billing cycle, from preparing accurate invoices to tracking payments and following up with clients. We're seeking candidates with proven experience in billing, accounts receivable (AR), or accounting operations. If you enjoy working with numbers, managing invoice workflows, and supporting key financial processes, this role is for you.

Key Responsibilities

• Prepare, review, and submit client invoices on schedule using financial and billing software.
• Audit supporting project documentation to ensure accuracy and completeness prior to billing.
• Maintain billing trackers and logs; update status reports for management and internal teams.
• Work directly with project managers to obtain necessary documentation, resolve discrepancies, and clarify billing requirements.
• Support contract change orders, purchase orders (POs), and project close-outs as relates to invoice processing.
• Work alongside cross-functional teams, including engineering and construction, to support project closeouts and ensure all billing documentation is in order.
• Participate in client calls, meetings, or correspondence to troubleshoot invoice issues and confirm payment timelines.
• Track accounts receivable; follow up proactively on outstanding balances to ensure timely collection.
• Submit timesheets or expense reports as needed for project billing and coding purposes.
• Collaborate with the accounting/finance team on month-end closing, billing reconciliations, and audit requests.
• Champion on-time payments and escalate overdue invoices according to company policy.

Required Skills & Experience

• Prior experience in billing, invoicing, accounts receivable, or accounting operations (minimum 1 year preferred).
• A sharp eye for detail with a demonstrated track record in production billing (experience in construction is a plus, but not required).
• MUST HAVE strong Excel skills.
• Familiarity with accounting software (such as Sage, SAP, Oracle, or similar).
• Strong attention to detail and organizational skills.
• Ability to work independently and communicate effectively with internal and external stakeholders.
• Understanding of basic accounting principles related to billing and receivables.