Billing and Collections Coordinator

About the role

The Billing and Collections Specialist supports O’Melveny’s Finance department, handling billing and collections for assigned partners and clients. This role is based in any of O’Melveny’s West Coast offices.

Responsibilities

• Review and maintain billing memos, ensuring accuracy and compliance with legal terms and processes.
• Communicate with attorneys, paralegals, and assistants via telephone, maintaining excellent communication and interpersonal skills.
• Prepare and assemble bills, including electronic billing using LEDES files and E-billing systems.
• Coordinate and resolve E-billing issues, providing timely and effective problem-solving assistance.
• Manage the collection process, including inventory emails, follow-up with partners, and updating firm databases with responses.
• Conduct strategic follow-up requests to partners, minimizing repetition and building confidence in the collection process.

Requirements

• Prior billing experience, preferably in a law firm environment.
• Excellent communication and organizational skills, with the ability to multi-task and prioritize tasks.
• Strong attention to detail and technical proficiency, including high-level Excel skills and experience with third-party E-billing software.
• Proactive communication, customer service mindset, and an ownership mentality.
• College degree preferred, with courses in accounting, business, or related fields a plus.

Qualifications

• Ability to work under pressure and handle multiple tasks simultaneously.
• Outstanding written and verbal communication skills.
• Highly flexible and committed to quality, customer service, teamwork, and supporting firm and department goals.

Skills

• Strong technical proficiency, including high-level Excel skills.
• Experience with third-party E-billing software.
• Knowledge of EbillingHub and Elite systems is preferred.

Benefits

O’Melveny offers an excellent salary and benefits package, including:

• Competitive compensation range of $85,000 - $100,000 in CA.
• Flexible work schedule.
• Comprehensive health and wellness programs.
• Professional development opportunities.
• Work-life balance initiatives.