Automotive Business Office Assistant

Requirements and Qualifications

• 1-2 years of automotive industry business office accounting/reporting experience
• Must be at Intermediate to Advanced level in Excel but Expert level is a plus for this position
• Degree preferred but not required
• Detail-oriented with excellent communication skills and a professional personal appearance
• Initiative-taking; able to effectively prioritize tasks and organize workload to solve any challenges

Duties and Responsibilities

• Provide administrative support to management as needed, reporting to the Beverly Hills Controller and to the Senior Corporate Data & Reporting Analyst
• Preparing daily cash flow reports and other financial reports for executive management
• Prepare daily flooring payoff report to provide to the Controller, and other management
• Assists with flooring audits on an as-needed basis
• Prepare daily bank reconciliations and research and ensure the resolve in any discrepancies
• Reviews O’GARA’s outstanding receivables on an ongoing basis and provides weekly/monthly reporting to assist in collection. (i.e., contracts in transit, vehicle, factory incentives, and warranty A/R)
• Reconcile schedules assigned - weekly/monthly
• Prepares journal entries for adjustments made to assigned schedules and submits to Controller for authorization and posting
• Completes timely end-of-month accounting reconciliations and reports
• Periodic scanning of deal jackets, vendor invoices, and EOM reconciliations as requested
• Coverage of business office documentation to off-site storage
• Provide administrative support to management, other departments and team members as needed
• Any other duties as assigned by supervisor. Willingly adjusts to unexpected changes or requirements which may fall outside of the routine job tasks, and assists others whenever possible
• Absorb and assist in interim and annual audits as needed
• Abiding by all O’GARA procedures and GAAP accounting principles
• Any other duties as assigned by Management

Benefits

• Health, Dental, and Vision coverage for employees
• 401K Plan
• Paid time off
• Paid training, growth opportunities
• Employee vehicle purchase plans
• Discounts on products

Pay

$27.00 - $32.00/hr. (depending on experience)

Schedule

Full Time