Automotive Office Assistant

About The Role

We’re looking for a detail-oriented, dependable team member to handle front office operations, light bookkeeping, and customer-facing counter sales. This is a critical role in keeping our shop running efficiently—accuracy, organization, and communication are non-negotiable. You’ll be the bridge between customers, vendors, and the shop floor.

Responsibilities

• Front Office / Customer Service:
  • Write up estimates, invoices, and work orders.
  • Manage customer files and job documentation.
  • Provide basic product recommendations at the counter.
• Bookkeeping / Administrative:
  • Receive, scan, and reconcile vendor invoices.
  • Process and track accounts payable.
  • Pay utilities and recurring expenses.
  • Maintain organized financial and job records.
• Parts & Vendor Coordination:
  • Look up parts and verify correct applications.
  • Source parts and communicate with vendors.
  • Track inbound/outbound freight and shipments.
• Shop Support:
  • Assist with scheduling and job flow coordination.
  • Maintain a clean and organized office environment.
  • Handle miscellaneous administrative tasks as needed.

Requirements

• Strong attention to detail (mistakes cost time and money here).
• Ability to manage multiple tasks without losing accuracy.
• Solid communication skills with customers and vendors.
• Basic bookkeeping or accounting experience preferred.
• Automotive knowledge is a plus, not required—but willingness to learn is.

Work Environment

• Fast-paced automotive shop.
• Team-oriented but requires independent accountability.
• No “that’s not my job” mentality—we all pull our weight.

Pay

$16–$22/hour depending on experience.

Schedule

Consistent, year-round work.