ARB Administrator

Associa · Seabrook, SC · 6 days ago

Information Technology$23/hrPart-time

Receive, log, and track all architectural modification requests
Review submissions for completeness before ARB review
Enter and manage applications within Smartwebs
Communicate with homeowners regarding missing information or clarifications
Cookordinate with the community manager to ensure smooth processing of applications
Maintain organized digital and/or physical records of all applications

Prepare agendas and documentation for ARB meetings
Distribute applications and supporting materials to ARB members
Record meeting minutes and decisions
Update decisions and statuses within Smartwebs
Work in coordination with the community manager on meeting logistics and follow-ups
Track voting outcomes and ensure proper documentation

Notify homeowners of ARB decisions in a timely manner
Use Smartwebs to manage communication and status updates
Monitor approved projects for compliance with plans and guidelines
Coordinate follow-up inspections if applicable
Collaborate with the community manager on homeowner communications and issue resolution
Respond to homeowner inquiries regarding guidelines and procedures

Maintain architectural guidelines, rules, and application forms
Maintain ARB Rules & Regulations and Forms in a redline edit format for Board review and approval
Incorporate Board-approved revisions into final governing documents
Ensure all updates are accurately reflected in digitized forms and workflows within Smartwebs
Cookordinate with the community manager to maintain consistency in records and processes
Ensure records are accurate, up to date, and properly stored

Aid with enforcement tracking related to architectural violations using Smartwebs
Generate reports from Smartwebs for the POA Board on ARB activity and trends
Work collaboratively with the community manager on administrative tasks supporting the ARB
Support special projects related to community standards

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