Billing/AR Administrator

Description

Advant Solutions Job Description
Last Reviewed: Friday, June 9, 2023

About the role

Billing/AR Administrator
Department: Finance
Pay Status: Exempt
Reports To: Advant Assistant Controller

Essential Functions

• Frequently required to sit, bend, reach, grab and twist.
• Frequently required to stand, walk, stoop, kneel and crouch.
• Frequently required to use hands to finger, handle or feel, reach with hands and arms, and talk or hear.
• Strong problem-solving skills and the ability to make sound decisions.
• Strong ability to interpret and process data.
• Specific vision abilities required for this job include close vision, color vision and the ability to adjust and focus.
• Frequent typing, processing information, and using fine finger manipulation.
• Strong process improvement skills.
• Strong written, verbal, and interpersonal skills.

Job Functions

• Prepare monthly construction payment applications and change orders for multiple projects following contract guidelines and timelines.
• Accurately record project transactions, including sales tax, in accounting system.
• Apply cash receipts for projects and provide subsequent lien waivers.
• Monitor timeliness of payment receipt and ensure payment rights are protected.
• Reconcile Statement of Values, project work and contract requirements and resolve any discrepancies.
• Aid in the collection of accounts receivable.
• Ensure inventory is reconciled at end of project and provide closing entries.
• Respond to customer inquiries and resolves disputes.
• Weekly submission of Certified Payroll.
• Effective communication with Installers on HUD Jobs to receive payroll information for Certified Payroll Submissions.

Requirements

• 3+ years of construction accounting experience including payment applications, construction waivers, and job reconciliation.
• Ability to prioritize and meet deadlines, multitask, and quickly adapt to changing work demands.
• Always maintain a professional demeanor and customer focus, be a leader and be well organized.
• Strong MS Excel skills are a must.
• Epicor Prophet 21, MS Dynamics GP or similar ERP experience along with construction accounting software such as Textura, Procore and GCPay strongly preferred.

Qualifications

• Associate degree in Finance or Accounting or +5 years of relevant experience.