AP/AR Administrator

Responsibilities

• Process accounts payable and accounts receivable transactions using Account-Mate and INFOtrac software.
• Ensure invoices, payments, and customer billings are recorded accurately and in a timely manner.
• Assist with monitoring accounts receivable and support collection efforts to maintain a healthy collection cycle.
• Reconcile accounts and assist in maintaining accurate financial records and reports.
• Prepare and distribute weekly, monthly, quarterly, and annual reports as requested by management.
• Follow established Seegars accounting procedures and internal controls to maintain proper checks and balances.
• Process material sales orders and walk-in customer transactions when applicable.
• Enter and maintain accurate customer and vendor information in company systems.
• Provide professional and courteous phone support and assist with basic customer inquiries when needed.
• Maintain organized accounting files and documentation for audit and recordkeeping purposes.
• Work collaboratively with team members to support daily office and accounting operations.
• Maintain a professional appearance and demeanor.
• Arrive to work on time and demonstrate reliability.
• Work effectively in a team-oriented environment where priorities may change.
• Maintain confidentiality of financial and company information.
• Be familiar with SeegarsFence.com website and answer basic questions about services, directing customers to relevant information on the site.
• Anticipate common customer questions and represent the company positively to meet customer needs.
• Attend at least one professional development class per quarter (can be online).
• Play an active role in a community or civic organization of your choice annually.