Administrative Assistant II_ASAA1B

About the role

As our Administrative Assistant II, you will be a key member of the ENGIE North America Global Business Service (GBS) team responsible for planning, prioritizing, and organizing a diverse workload. This position reports to the Head of Real Estate and Workplace Services Americas.

• Greet and assist visitors, creating a positive and professional first impression at the front desk
• Manage front desk operations, including calls, mail distribution, badge issuance, and visitor access support
• Provide administrative support such as calendar management, meeting coordination, travel arrangements, and processing invoices and expenses
• Coordinate conference room scheduling and setup, ensuring spaces are clean, organized, and ready for use
• Support onboarding for GBS team members, including badges, parking, office orientation, and safety procedures
• Assist the Facilities team with administrative tasks, office supplies, mailbox management, and facility requests
• Support special projects related to the mailroom

Requirements

• A minimum Associate’s degree in business administration or related field of study; in lieu of a degree, you can bring a minimum two (2) years of professional experience in which you have gained an understanding of office procedures, software applications, and organizational skills necessary for administrative roles
• Demonstrate professionalism, reliability, and punctuality, with the ability to maintain a consistent on-time presence in support of daily office operations
• Must be willing and able to comply with all ENGIE ethics and safety policies
• Ability to handle multiple assignments on a timely basis with a high degree of accuracy
• Demonstrate the ability to be proactive, innovative, and manage competing priorities effectively
• Possess solid teamwork, relationship management, and communication skills, with the ability to adapt style across cultures and backgrounds and manage conflict constructively
• Highly proficient in MS Office/Windows, including Outlook, Excel, PowerPoint, and professional written communication

Qualifications

This role is designated as an in-office position five days per week due to its responsibility as the primary point of contact and front of office.

Benefits

Our comprehensive benefits package includes options for medical, dental, vision, life insurance, employer-paid short-term and long-term disability insurance, ESPP, generous paid time off including wellness days, holidays and leave programs. We also help you plan for retirement by offering a 401(k) Retirement Savings Plan with a company match.

Pay

Hourly Range: $22.12 to $33.89 USD. This represents the average expected pay range for a qualified candidate. Actual salary offered may vary depending on geography, experience, education, internal pay alignment, or other bona fide factors. In addition to base pay, this position is eligible for a competitive bonus / incentive plan.

Schedule

This role is an in-office position five days per week.