Administrative Assistant

Essential Duties And Responsibilities

• Maintain highest level of confidentiality, customer service and professionalism to promote a positive image of the Company
• Receptionist duties - greeting visitors, phone coverage, and general office housekeeping
• Receive, sort and distribute incoming mail and prepare outgoing mail
• Absorb invoices into Navision Dynamics and receive purchase orders
• Ensure invoices and plant receipts are properly coded for job costing purposes
• Enter maintenance job journals to maintain accurate tracking of equipment and parts inventory
• Provide documentation during accounting audits
• Record driver’s route tickets
• Maintain electronic and hard copy records and office filing, as needed
• Stocking and inventory of supplies, as needed
• Provide administrative and accounting support to managers and corporate staff, as needed

Situations May Arise

• Employees may be requested to work additional hours and/or accommodate a heavier than normal work load

Qualifications

• Associate degree in Business or related field, preferred; or comparable education and/or experience
• Previous Office Experience, Preferred
• Ability to work 40 hours per week; overtime as needed
• High level of proficiency, accuracy, discretion and confidentiality
• Proficient written and verbal communication skills
• Proficient in Microsoft Office -- Word, Excel, and Outlook