Administrative Support Specialist B-2 - 01.06.04/05

Overview

Credence supports clients' mission-critical needs with cutting-edge solutions. We are privately held, consistently recognized as a top place to work, and have been on the Inc. 5000 Fastest Growing Private Companies list for 13 years. We practice servant leadership and believe that by focusing on client, team member, and partner success, we all achieve greater success.

Responsibilities

• Work with functional managers, outside agencies, contractors, and program office customers on preparing technical material, managing presentations, and compiling briefings.
• Gather and assist in pre-acquisition and acquisition strategy planning and implementation.
• Develop executive documentation and milestone planning, scheduling, and briefing preparation.
• Implement documentation reviews and assist in creating procedures for typing, filing, copying, shredding, and controlling documentation.
• Support Government leadership and office personnel by maintaining Outlook calendars and schedules.
• Generate and implement procedures for typing, filing, copying, shredding, and controlling documentation, correspondence, and action items.
• Assist in the use of computer applications to produce databases, spreadsheets, graphics, and other specialized products.
• Provide support for internal and external briefings and reports by producing visual aids and facilitating the use of standardized automated forms.
• Improve internal management processes by proposing and implementing improvements to visual and computer-based communications.
• Coordinate and set up conference rooms, ensuring sufficient seating, name placards, and other duties as needed.
• Support divisional focal points with semi-annual self-inspections processes, serving as the MICT administrator.
• Maintain and distribute emergency management procedures and update the EIM SharePoint site.
• Support divisions by taking meeting attendance, making travel arrangements, and interfacing with the F/B Directorate Lead DTA and site DTS help desk.
• Prepare and review authorizations and vouchers for completeness and accuracy, ensuring expenditures are allowable and pre-approved by the AO and receipts are attached.
• Update and train all travelers on the usage of DTS and assist with travel orders and vouchers for CONUS and OCONUS travel.
• Report any unsolved issues to the DTMO Travel Assistance Center for closure.
• Manage and coordinate suspense and tasking activities for inquiries from HQs and F/B Directorate staff.
• Collaborate with F/B Directorate TMT Leads and assist in managing tasks from the AFMC TMT database.
• Support the organization battle staff and unit control center by facilitating communications and providing administrative support.
• Maintain and create member travel authorizations, orders, and vouchers as required.
• Manage and coordinate suspense control activities for inquiries from HQs and F/B Directorate staff and prepare responses for the various directorate SOCCER taskings.
• Monitor the division organizational email account and distribute information and/or execute taskings as required.

Requirements

• Must have a Secret clearance.
• Master's or Doctorate Degree in a related field with ten (10) years of experience in the respective technical/professional discipline, five (5) years of which must be in the DoD; OR Bachelor's Degree in a related field with twelve (12) years of experience in the respective technical/professional discipline, five (5) years of which must be in the DoD; OR fifteen (15) years of directly related experience with proper certifications as described in the PWS labor category performance requirements, eight (8) years of which must be in the DoD.
• Records Management: Personnel shall handle all official records IAW AFI 33-322, Records Management and Information Governance Program.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability