Administrative Support Specialist
About the role
As an Administrative Support Specialist, you will serve as the primary office administrative support for PFPA offices, assembling administrative packages four times per week, providing back up for team members on PFPA databases and office processes, preparing work orders, assisting the fire warden with safety and occupational health issues, and supporting team training.
Responsibilities
- Serve as the primary office administrative support for PFPA offices
- Assemble administrative packages four times per week to be routed for Headquarters review and approval
- Track correspondence, tasking, and suspense using the inter-tracking system
- Provide back up for team members on PFPA databases and office processes
- Prepare work orders requesting IT services, telecom, and computer network services for directors and team members two to three times per week
- Afford support for the fire warden as the primary Office Safety Representative, ensuring all team members are apprised of safety and occupational health issues, supporting investigations for mishaps, and representing the PFPA office in meetings at least two to three days per month
- Print all material related to a meeting in advance of meetings for the office director and personnel; and prepare folders as needed
- Serve as administrative support for the Correspondence and Tasking Management System (CATMS) by maintaining the policy office taskings as listed in CATMS, coordinating with program administrators to resolve team members' problems, developing awareness products for the team, and supporting team training four times per week
Requirements
- Five (5) or more years of DoD experience
- The ability to provide administrative support for meetings, correspondence, and gathering background information to support senior officials’ attendance at meetings
- Assist in providing illustration/graphics support requiring visual display/presentations/aids, including videos
- Administrative support activities also include but are not limited to maintain calendar, prepare correspondence and reports, office management
- Skills in the following areas: Oral and written skills, Critical thinking skills, Proficient in Microsoft applications such as Word, Excel, PowerPoint, Outlook and Teams, Work independently and as a team member, Learn and apply administrative support concepts to assigned duties, Ability to schedule meetings and maintain calendars, Make travel arrangements, Assist with other clerical tasks as needed, including data entry
Qualifications
- High school graduate
Skills
- Oral and written skills
- Critical thinking skills
- Proficient in Microsoft applications such as Word, Excel, PowerPoint, Outlook and Teams
- Work independently and as a team member
- Learn and apply administrative support concepts to assigned duties
- Ability to schedule meetings and maintain calendars
- Make travel arrangements
- Assist with other clerical tasks as needed, including data entry
Benefits
- Health, Dental, Vision
- 401K Matching
- AD&D Insurance
Pay
The salary offered will depend on several factors including, but not limited to, relevant experience, skills, education, geographic location, internal equity, business needs, and other factors permitted by law.
Schedule
Not specified
Benefits
- Health, Dental, Vision, 401K Matching, AD&D Insurance
Pay
Not specified
Schedule
Not specified
Benefits
- Health, Dental, Vision, 401K Matching, AD&D Insurance
Pay
Not specified
Schedule
Not specified
Benefits
- Health, Dental, Vision, 401K Matching, AD&D Insurance
Pay
Not specified
Schedule
Not specified
Benefits
- Health, Dental, Vision, 401K Matching, AD&D Insurance
Pay
Not specified
Schedule
Not specified
Benefits
- Health, Dental, Vision, 401K Matching, AD&D Insurance
Pay
Not specified
Schedule
Not specified
Benefits
- Health, Dental, Vision, 401K Matching, AD&D Insurance
Pay
Not specified
Schedule
Not specified
Benefits
- Health, Dental, Vision, 401K Matching, AD&D Insurance
Pay
Not specified
Schedule
Not specified
Benefits
- Health, Dental, Vision, 401K Matching, AD&D Insurance
Pay
Not specified
Schedule
Not specified
Benefits
- Health, Dental, Vision, 401K Matching, AD&D Insurance
Pay
Not specified
Schedule
Not specified
Benefits
- Health, Dental, Vision, 401K Matching, AD&D Insurance
Pay
Not specified
Schedule
Not specified
Benefits
- Health, Dental, Vision, 401K Matching, AD&D Insurance
Pay
Not specified
Schedule
Not specified
Benefits
- Health, Dental, Vision, 401K Matching, AD&D Insurance
Pay
Not specified
Schedule
Not specified
Benefits
- Health, Dental, Vision, 401K Matching, AD&D Insurance
Pay
Not specified
Schedule
Not specified
Benefits
- Health, Dental, Vision, 401K Matching, AD&D Insurance
Pay
Not specified
Schedule
Not specified
Benefits
- Health, Dental, Vision, 401K Matching, AD&D Insurance
Pay
Not specified
Schedule
Not specified
Benefits
- Health, Dental, Vision, 401K Matching, AD&D Insurance
Pay
Not specified
Schedule
Not specified
Benefits
- Health, Dental, Vision, 401K Matching, AD&D Insurance
Pay
Not specified
Schedule
Not specified
Benefits
- Health, Dental, Vision, 401K Matching, AD&D Insurance
Pay
Not specified
Schedule
Not specified
Benefits
- Health, Dental, Vision, 401K Matching, AD&D Insurance
Pay
Not specified
Schedule
Not specified
Benefits
- Health, Dental, Vision, 401K Matching, AD&D Insurance
Pay
Not specified
Schedule
Not specified
Benefits
- Health, Dental, Vision, 401K Matching, AD&D Insurance
Pay
Not specified
Schedule
Not specified
Benefits
- Health, Dental, Vision, 401K Matching, AD&D Insurance
Pay
Not specified
Schedule
Not specified
Benefits
- Health, Dental, Vision, 401K Matching, AD&D Insurance
Pay
Not specified
Schedule
Not specified
Benefits
- Health, Dental, Vision, 401K Matching, AD&D Insurance
Pay
Not specified
Schedule
Not specified
Benefits
- Health, Dental, Vision, 401K Matching, AD&D Insurance
Pay
Not specified
Schedule
Not specified
Benefits
- Health, Dental, Vision, 401K Matching, AD&D Insurance
Pay
Not specified
Schedule
Not specified
Benefits
- Health, Dental, Vision, 401K Matching, AD&D Insurance
Pay
Not specified
Schedule
Not specified
Benefits
- Health, Dental, Vision, 401K Matching, AD&D Insurance
Pay
Not specified
Schedule
Not specified
Benefits
- Health, Dental, Vision, 401K Matching, AD&D Insurance