Administrative Support Specialist B-52 - 1.3.27

About the role

Credence is seeking an Administrative Support Specialist to support the B-52 Stratofortress Division (AFLCMC WBD) at Wright Patterson AFB, OH.

Responsibilities

• Work with functional managers, outside agencies, Contractor personnel, and program office customers concerning preparation of technical material, management presentations and other material in support of meetings, minutes, agendas, and compilation of briefings;
• Gather a variety of program information;
• Assist in pre-acquisition and acquisition strategy planning and implementation;
• Assist in the development of executive documentation;
• Assist in the development of milestone planning, tracking, scheduling, briefing preparation, staff coordination and decision documentation preparation;
• Implement documentation reviews;
• Support the planning, formulation, editing, development, coordination and publication of finished products, e.g., program documentation, plans, directives, reports, briefings and other presentations, as required (technical and non-technical; classified and unclassified) in the media and format requested, ensuring compliance with AECA, DoD policies and other Government official correspondence guidance;
• Answer and make telephone calls, conveying messages for Government personnel;
• Aid in generating and implementing procedures for typing, filing, copying, paper shredding, destruction of sensitive data, and control of documentation, correspondence and action items;
• Review documents for accuracy of data, procedure compliance and error-free documentation of sensitive data and control of documentation, correspondence and action items;
• Support the VTC manager, assist with VTC bridge scheduling and VTC connectivity and interface with VTC maintenance contractor;
• Plan and coordinate meetings to include VTC and room set-up, ensuring sufficient seating, name placards, and other duties as needed;
• Provide support for internal and external briefings and reports by providing expert knowledge and capability in the use of personal computers and operating systems to produce visual aids (slides, view-graphs, briefing charts and other graphics) using appropriate software applications and SharePoint;
• Improve internal management processes by proposing and/or implementing improvements to visual, computer-based communications used by the program office to manage its critical processes;
• Monitor, open and close conference rooms;
• Coordinate and set-up of conference rooms to include conference room scheduling, cancellations, and appropriate VTC scheduling or telecom;
• Track office supplies and ensuring adequate levels of consumable items needed for presentation/graphics;
• Assist divisional focal points with semi-annual self-inspections processes. SIP administrator of the MICT. Duties include, but are not limited to: assigning checklist permissions, loading checklists in MICT, assisting checklist POCs with resolving administrative issues within the toolset, distributing SIP information to checklist POCs and managers, and assisting in developing and maintaining of a tracking system for deficiency identification, corrective actions, and closeout;
• Serve as the Enterprise Information Management (EIM) SharePoint and Wright-Patterson Electronic Records Management (WPERM) records custodian. Maintain official file plans with the use of the AFRIMS or other appropriate information management systems;
• Maintain and distribute emergency management procedures. Update the EIM SharePoint site with correspondence guidance and other information;
• Verify the accuracy of data inputs for the divisional Defense Civilian Pay System (DCPS), Customer Service Representative (CSR), in/out-processing, DTS, and Functional Area Records Management (FARM) Support divisions by taking meeting attendance, meeting minutes and making travel arrangements for Government personnel.

Qualifications

• Clearance: Secret Master's or Doctorate Degree in a related field and ten years of experience in the respective technical / professional discipline being performed, five years of which must be in the DoD;
• or Bachelor's Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, five of which must be in the DoD;
• or Fifteen 15 years of directly related experience with proper certifications as described in the PWS labor category performance requirements, eight of which must be in the DoD;
• Knowledgeable, experienced with DTS and shall remain current on all DTS changes.

Skills

• Expertise with Microsoft Office Suite;
• Ability to use computer applications to produce databases, spreadsheets, graphics and other specialized products;
• Proficiency in SharePoint and Wright-Patterson Electronic Records Management (WPERM) systems;
• Strong communication and organizational skills;
• Ability to manage multiple tasks and prioritize effectively;
• Experience with VTC bridge scheduling and VTC connectivity;
• Knowledge of Defense Civilian Pay System (DCPS), Customer Service Representative (CSR), in/out-processing, DTS, and Functional Area Records Management (FARM).

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retailment Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development