Administrative Support Specialist

About The Company

Widener University’s Delaware Law School is a distinguished institution committed to providing a rigorous legal education and fostering an inclusive academic community. Located in Delaware, the Law School emphasizes practical skills, ethical practice, and scholarly excellence. It aims to prepare students for successful careers in law by offering comprehensive academic programs, experiential learning opportunities, and a supportive environment that values diversity and innovation. Widener University is dedicated to advancing justice, fostering community engagement, and developing future leaders in the legal profession.

About The Role

The Administrative Support Specialist at Delaware Law School plays a vital role in ensuring the smooth operation of the academic and administrative functions within the Law School. Reporting directly to the Associate Dean for Academic Affairs, this full-time position requires a detail-oriented individual capable of managing multiple responsibilities effectively. The role involves providing comprehensive administrative assistance to faculty, supporting academic initiatives, and serving as a primary point of contact for students, staff, and visitors. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. This position offers an opportunity to contribute meaningfully to the academic success of students and the operational excellence of the Law School.

Qualifications

• Associate’s degree or higher education qualification
• Minimum of two (2) years of administrative support experience in a busy office environment (equivalent experience and education considered)
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Strong organizational, multitasking, and time-management skills
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information
• Demonstrated flexibility, adaptability, and problem-solving skills
• Ability to work independently and collaboratively within a team
• Willingness to learn new technology systems, including student information and learning management systems
• Experience in customer service or higher education is preferred
• Experience working with law students is a plus

Responsibilities

• Aid faculty with exam preparation, course materials, book orders, photocopying, and correspondence
• Manage calendars, schedule appointments, coordinate meetings, and prepare minutes for faculty and department chairs
• Greet visitors, answer inquiries, and direct individuals to appropriate offices or resources
• Support academic programming by managing course schedules, curriculum updates, and student evaluations
• Aid in onboarding new adjunct and full-time faculty, maintaining faculty records, and tracking contracts and evaluations
• Maintain inventory of office supplies, manage equipment, and update student databases
• Interact professionally with students, faculty, administrators, alumni, attorneys, and judges
• Track office and program expenses, and assist in maintaining financial records
• Serve as backup support to the Copy Center Coordinator, supporting print and duplication projects, supply coordination, and vendor requests
• Support the effective functioning of the Academic Affairs office through various administrative tasks and logistical support

Benefits

• Competitive salary package
• Comprehensive health, dental, and vision insurance plans
• Retail savings options
• Paid time off and holidays
• Professional development opportunities
• Supportive and inclusive work environment
• Potential for hybrid or remote work arrangements in accordance with university policies

Equal Opportunity

Widener University is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, religion, color, national origin, age, sex, sexual orientation, gender identity, disability status, or any other characteristic protected by law. The university is committed to fostering an inclusive community where faculty, staff, and students from diverse backgrounds can thrive. We encourage applications from individuals of all backgrounds and experiences to join our vibrant academic community.